Administrative and Events Support Assistant​/Adjointe ou adjoint au soutien administratif et à l’organisation

The Administrative and Events Support Assistant provides administrative support for various CASN activities and initiatives, such as membership, scheduling meetings, and taking minutes. The position will also provide events support for CASN’s virtual and in-person events, along with guidance and support for the Canadian Nurses’ Students Association conference.

• Assist with organization of meetings, such as (but not limited to) Finance & Audit Committee, Governance & Advocacy Committee.
• Create and send annual membership certificates.
• Assist with annual elections process.
• Organize social and team building activities, coordinate logistics for annual staff retreat and holiday events.
• Perform other related duties as assigned by Managing Director, Corporate Services.

• Assist with planning, organization and delivery of virtual and in-person events and meetings, such as (but not limited to): annual Council meeting (includes annual general meeting), conferences, forums, leadership network meetings, CASN Accreditation Bureau (CAB) meetings, interest groups.
• Assist in coordination of conference abstract review process, including supporting of set-up/testing online abstracts platform.
• Coordinate development and testing of conference app.
• Assist with the development and creation of sponsor and exhibitor packages for CASN events.
• Assist with recruitment and tracking of event sponsors and exhibitors.
• Support event logistics by liaising with hotel or meeting venue, booking hotels, travel, catering, sourcing and ordering equipment.
• Support online registration set-up for events
• Assist with scheduling of meetings, such as conference planning committee, forum planning committee, interest groups, leadership network meetings; send agendas, track RSVPs, take and compile minutes.
• Provide event guidance and support for the Canadian Nurses’ Students Association conference by working with the student conference planning committee.

• Schedule meetings and other activities for ED
• Coordinate ED’s calendar and book meetings on Microsoft Teams or Zoom
• Administer expense claims for processing
• Book travel and register ED for events such as meetings and conferences.
• Prepare agendas and take minutes for meetings
• Track and complete monthly ED attendance record
• Perform other related duties as assigned by the ED

• Carry out other tasks as assigned, including taking direction from other staff when appropriate.

• College diploma in business, office administration, events/hospitality, or a related field, or relevant and equivalent experience.
• Minimum of two years of administrative support experience.
• Clear and grammatically correct written and oral communication skills in English and French.
• Attention to detail and accuracy.
• Excellent organizational skills, ability to prioritize multiple initiatives and responsibilities, and meet deadlines.
• Good judgement and problem-solving skills.
• Take initiative, be a team player, take direction and have a positive attitude.
• Willing to learn new skills/software/programs.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint – basic to intermediate expertise), use of email – Outlook (intermediate to advanced experience for email and scheduling) and Internet.
• Ability to take accurate minutes for meetings.
• Ability to work a flexible schedule occasionally in order to attend meetings and events in different Canadian time zones.
• Outstanding customer service skills and responsiveness to customer requests and inquiries.
• Professional attitude and excellent interpersonal skills.
• Ability to work independently with minimum supervision. Working primarily remotely with occasional in person attendance requirements.
• Must reside in Ottawa or surrounding region.
• Ability to travel occasionally within and outside Ottawa.

• Undergraduate degree in business, administration or related field.
• 3-5 years of relevant work experience.
• Knowledge of or experience with event coordination.
• Experience using and/or setting up Zoom and Microsoft Teams meetings.
• Experience using an online survey tool (such as Qualtrics or Microsoft Forms).
• Experience using a simultaneous translation program (such as Wordly).
• Experience working with an online registration system and event platform system (including abstract…