University Reception And Events Assistant

Bring polished reception and event coordination skills to the University of Waterloo’s Mechanical and Mechatronics Engineering department. Work full time in a one-year temporary appointment.

As Department Assistant, you will provide front-line service and operational support across MME. The work includes directing visitors, arranging seminars and conferences, preparing materials, coordinating rooms and equipment, and maintaining department communications. You will also support confidential printing, meeting minutes, and faculty administration.

• Act as receptionist and direct individuals to appropriate resources
• Coordinate conferences, seminars, lectures, catering, and agenda packages
• Book rooms and equipment, tracking returns after meetings
• Transcribe and circulate meeting minutes as required
• Process faculty applications and sessional appointment paperwork

• One to two years of administrative or front-line customer service experience
• Cultural awareness, patience, tact, and diplomacy
• Adaptability when managing time-sensitive demands and interruptions
• Judgement, problem-solving, and effective communication abilities
• Ability to work independently and collaboratively

Use reception, event coordination, and communication expertise to support MME students, faculty, staff, and visitors.