National Sales Leadership Coordinator
operate efficiently and effectively in a fast-paced sales environment by managing complex priorities, coordinating national activities, and serving as a trusted point of contact for internal and external stakeholders. Success requires sound judgment, discretion, strong attention to detail, and a proactive, solutions-focused approach.
Key Responsibilities:Provide proactive, high-quality administrative support to multiple AVP Sales Leaders and help the broader national sales leadership team stay organized, aligned and focused on business priorities.
Manage complex and frequently changing calendars across Canadian time zones; assess priorities, resolve conflicts and respond to meeting requests using sound judgment and an understanding of business needs.
Coordinate domestic and international travel, including itineraries, accommodations, ground transportation and required travel documentation, in accordance with company policies.
Prepare and submit expense reports; maintain accurate supporting documentation and follow up on billing questions, charge discrepancies and outstanding items.
Review and manage AVP budgets monthly
Draft, review and format correspondence, presentations, reports and other materials for leadership audiences, ensuring a professional tone, accuracy and consistency.
Serve as a key liaison between Sales Leaders and internal partners, including sales teams, distribution partners, business leaders and corporate functions; route requests and follow through to completion.
Maintain organized records, contact lists, distribution lists, team sharepoint sites, meeting files and confidential information in accordance with records management and privacy requirements.
Track leadership commitments, decisions and action items; provide timely reminders and help ensure deliverables are completed as agreed.
Support onboarding, offboarding and role transitions for members of the national sales organization, including access, equipment, orientation schedules and team communications.
Assist with planning and delivery of recognition activities and employee engagement initiatives.
Ordering and distribution of promotional items, and marketing materials
Process invoices, purchasing requests and other administrative transactions, and coordinate with internal teams to resolve issues promptly.
Partner with other Administrative Professionals to provide back-up coverage, share best practices and ensure continuity of support.
Plan, organize and prioritize work independently while remaining agile as business needs and leadership requests change.
College or associate's degree or equivalent.
2+ years of related administrative assistant experience, some project management experience preferred.
Strong organizational skills (planning, coordination, priority setting, task management and follow-through).
Proficiency in all MS Office applications, Outlook, Teams, Concur, Workday; technology savvy, able to learn new
software platforms and AI tools.
Ability to work in a global work environment.
Strong oral/written communication skills required to interact with senior officers and representatives.
Experience using AI tools to enhance productivity and efficiency, with a strong understanding of responsible AI
use, privacy and organizational guidelines.
Excellent meeting planning skills.
Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy.
Highly collaborative and results oriented.
Bilingualism (English and French) is an asset. If the…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).