Role:
Project Coordinator
Location:
Ottawa, Ontario – On Site (5 days/week on site)
Company:
Mattamy Homes Canada
Department:
Construction Office, Ottawa Division
Employment Type:
Full-Time
Reports to:
Project Manager
When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are.
It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting – and we’re making it happen.
What we offer
As a Project Coordinator, you will play a key role in our success as you undertake a wide variety of tasks related to: cost-to-date reports, shop drawings, Site Instructions, Requests for Information (RFIs), change orders, processing of trade contracts, estimating, tendering and pricing, project schedule updates, drafting, meeting minutes, field documentation, and more.
What you’ll do
- Follow and consistently demonstrate Mattamy Homes Core Values
- Provide some contract administration for assigned projects; coordinate with purchasing for quantity take-offs to assist in generating project budgets and confirm validity of extras and draws; assisting during tendering; and handling project information flow between all stakeholders
- Maintain monthly project cost reports and circulate to stakeholders
- Track entries for N.O.C. lists, Change Order lists, Back-charge lists
- Oversee and monitor postings, process sub-trade draws and prepare progress draw reports
- Assist PM in validating draw requests and requests for extras
- Track and process holdback releases, back-charges, deposits and bonds
- Process and track shop drawings
- Assist in coordinating submissions, distribution, and approvals of shop drawings
- Process and track SI and RFI to and from consultants along with project manager
- Distribute and communicate with/to affected trades, parties and job sites
- Prepare trade scope of works with purchasing, as well as track and process completed contracts
- Process and analyze trade draw requests - reporting and reviewing with PM, and following up and clarifying with the site supervisor
- Attend bid closings, as required
- Understand the project schedule and adjust after discussion with PM
- Complete trade performance reviews at completion of project and provide feedback to Estimating
- Prepare quantity take-offs for budget analysis to validate extras and back charges
- Assist with preliminary budget preparation and estimating, when applicable
- Participate in/assist with value engineering, material selections and development of specifications
- Track document distribution and monitor deadlines
- Collect, track, route and distribute all SI, RFI, Shop, drawings, CCN’s, CO’s and contracts including updating and maintaining the project network files.
- Monitor and update project schedules on Mattamy systems.
- Update stakeholders of project delays, schedule revisions, and assist PM in resolving scheduling issues
- Schedule and attend start-up, project, site and budget meetings, take and prepare meeting minutes and distribute to trades, consultants, clients and internal team members, as applicable
- Ensure field office documentation is current - drawings, SI, changes issued by consultants, addendum
- Coordinate with field staff for timely submission of receipts (packing slips and VISA Receipts), schedule status reports, field authorizations, time sheets, red lines, field reports, etc. and forward to accounts payable.
- Other duties as assigned.
What you bring
- Construction degree or diploma from an accredited college or university (or equivalent working experience).
- Accuracy in duties and responsibilities.
- Proficiency in MS Office…
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