Estimator, Construction, Procurement ​/ Purchasing

Responsibilities Bid Administration

• Conducts daily searches on all available media / bulletin boards / job posting sites for bid and pre-qual opportunities. Short list opportunities to suit corporate goals and manpower / staffing requirements
• Solicits and maintains communication with subcontractors and vendors
• Prepares subcontractor bid packages
• Transmits addenda, clarifications and other bid information to subcontractors
• Ensures that we have proper coverage from subcontractors on bid day
• Contacts supply houses to obtain additional subcontractor bids
• Shows creativity and resourcefulness to gain better pricing from subcontractors
• Submits 100% of bids and budgets by the bid deadline
• Enters all relevant information into Excel
• Manages Bid board
• Uploads all drawings, addendums, specs and relevant information
• Prints relevant drawings and specs
• Attends and/or organizes all job showings
• Obtains all bonding and insurances
• Reviews Buy & Sell, Merx, Ottawa City Approvals, etc. daily to find new leads
• Reviews bid requirements thoroughly and asks follow‑up questions for every bid
• Has a thorough understanding of the scope for specific trade assigned
• Develops RFI’s and clarifications, ensures adequate subcontractor coverage and shows interest
• Performs comprehensive “bid day” analysis and scoping of specific assigned trades
• Understands how to fit subs to the size/scope of project
• Creates bid lists that fit scope of job, ensuring that we have the right subs for the project

• Consistently follows up on submitted bids and budgets
• Monthly reporting of won/loss/etc.

• Properly turns over bid documents and sub information to Project Management in a timely manner
• Reviews drawings with Project Manager and highlights areas of concern
• Reviews job costs with Project Manager