Financial Controller

Job Type

Full-time

Description

SUMMARY

The Financial Controller is responsible for overseeing the financial reporting, internal controls and operations for the school, ensuring accuracy, transparency, and stewardship in all fiscal activities. This role combines traditional controller responsibilities with forward-looking financial management, technology-driven budgeting, and process efficiency initiatives. The Financial Controller oversees all accounting operations, develops and maintains a live encumbrance budgeting system accessible to department heads, conducts periodic studies of operational efficiency, and ensures compliance with generally accepted accounting principles (GAAP) and Diocesan financial standards.

The Diocese of Orlando’s four core values lay the foundation for the work performed by employees:

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage all accounting functions, including general ledger, payables, receivables, payroll, tuition billing, collections, and bank reconciliations.
• Maintain an organized system of financial records, internal controls, and documented accounting procedures.
• Prepare monthly, quarterly, and annual financial statements consistent with GAAP and diocesan reporting standards.
• Ensure accurate tuition billing and timely collections.
• Monitor cash flow to ensure sufficient liquidity for operational needs.
• Act as the primary fiscal liaison between the school and the Diocesan Director of School Finance on all financial matters.

• Lead the annual budget process in collaboration with the President, Principal, and Diocesan Director of School Finance.
• Develop and maintain encumbrance budgets that track commitments, expenditures, and balances.
• Create a web-based or cloud-enabled budgeting platform (e.g., Google Sheets with protected ranges, Power BI dashboards, or Quick Books Advanced budgets) accessible to department heads and the Controller.
• Ensure department heads can view real-time budget data for spending and balance monitoring, strengthening internal controls.
• Provide the Diocesan Director of School Finance with full access and oversight capabilities.
• Identify and investigate budget variances; present analyses and corrective actions as needed.
• Provide financial analyses for capital projects, pricing decisions, and vendor contracts.

• Conduct a comprehensive study of operational efficiencies to identify opportunities for savings or improved processes.
• Evaluate contracts, vendor relationships, and service models to leverage economies of scale and cost-sharing opportunities.
• Recommend and implement process improvements in collaboration with the President and Diocesan Director of School Finance.
• Prepare written reports on findings and actionable recommendations for leadership and board review.

• Supervise and mentor accounting and business office staff, promoting ethical and professional practices.
• Provide leadership and training to department heads on financial policies, encumbrance tracking, and budget management.
• Participate actively in school leadership meetings and finance committee sessions.
• Support the mission and Catholic identity of the school through responsible financial stewardship and transparent reporting.

• Ensure compliance with Diocesan financial policies, GAAP, and applicable regulations.
• Coordinate with auditors and diocesan finance personnel during audits or reviews.
• Maintain professional and technical knowledge by attending workshops, reviewing publications, and engaging in continuing education.

QUALIFICATIONS

• Bachelor’s degree in accounting, finance, or business administration (CPA or CMA preferred).
• Minimum 10 years of progressively…