Bilingual Area Finance, Payroll and Administration Manager

Bilingual Area Finance and Administration Manager

Base pay range: CA $80,000.00/yr - CA $80,000.00/yr

Serves as confidential administrator for an Area Vice President and Area office. Carries out diverse administrative duties and implements organizational policies and practices. Aids line management in staff capacity by coordinating office services, such as budget preparation and records control, and conducting special management studies.

• Bilingual (French/English)
• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The Bilingual Area Finance and Administration Manager might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
• The Bilingual Area Finance and Administration Manager will assist the Area Vice President and District Managers in the analysis and preparation of financial reports.
• This role will liaise with internal Finance personnel including the Country Controller and international support personnel.
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

• Establish and maintain an effective liaison with all assigned internal clients through regularly scheduled calls and communications.
• Assisting in Operational functions and processes for all Branch offices.
• Assists with presentation preparations.
• Compiling data and creating reports; making corrections, tracking accuracy, analyzing financial statements and providing financial advice, on weekly and monthly basis.
• Oversees the Area Administration function as it relates to Financial Reporting Policies and Procedures.
• Management of Area office (Ottawa).
• Processes general ledger related adjustments as required; advises Corporate Accounting of any special requirements to modify client profiles.
• Processing, tracking and management of AP and AR invoices and payments.
• Provides account analysis and provides highlights of analysis; provides cost analysis support; reconciliation of G/L accounts for specified areas.
• Support and guidance to District Manager with the analysis and management of their financial statements, including: monthly financial reports, collection of accounts receivable, management of equipment, annual budget and quarterly forecast preparation.
• Reviews G/L entries with Branch Managers to ensure accurate entry of expenses.
• Researches appropriate expenditures including equipment, supplies, and vehicles; ensures adequate inventory of uniforms, radios, etc.; maintains and submits payroll records and other required information; submits vendor invoices for payment through AP system (including union remittances).
• Traces all cash transactions enquiries from both internal and external clients; verifies all adjustments received from Corporate Accounting.
• Training and support for new personnel with respect to financial systems.
• Support to HR regarding all aspects of Payroll.
• Support to National Office regarding financial data, when required.
• Coordination of information concerning:
  Renewal of Insurance certificates, renewal of provincial/local agency licenses, administrative data concerning local offices, renewal of office or equipment leases.
• Main contact for all administrative support staff for Securitas (from other areas, Head Office-Toronto, Eastern Operations Centre and Western Operations Centre, US).
• Documents and investigates invoice issues.
• Completes monthly union remittances and produces tracking reports for monthly union dues and benefits (Health & Pension remittances); provides information on employee payroll matters; reconciles asset accounts; reconciles government remittances.
• Other duties as assigned.
• Prepares and issues Records of Employment (ROEs), ensuring accuracy for Service Canada.
• Tracks and reconciles…