Senior Accountant; Controller Level

Senior Accountant (Controller Level) Restoration Company
• OTTAWA, ON, CA

• Bonus based on performance
• Dental insurance
• Health insurance
• Vision insurance
• Free uniforms
• Paid time off
• Training & development

General Manager

Accounting Department (AP, AR, Payroll/Accounting Staff)

Ottawa, ON

The Senior Accountant is the most senior accounting professional and is responsible for ensuring accurate financial reporting, disciplined job costing, compliance, and strong financial controls. This role functions as a Controller-level position, leading all accounting operations and ensuring the financial integrity of the business.

The candidate is a highly analytical, detail-oriented, and dependable finance leader with strong technical accounting knowledge, excellent communication skills, and the ability to support both operations and management. The position requires leadership, accuracy, accountability, and proactive problem‑solving.

1. Job Costing & Project Financial Oversight

• Oversee the full job costing lifecycle within RMS and Quick Books.
• Ensure accurate assignment of labour, materials, subcontractor costs, and equipment charges.
• Monitor real-time budget vs. actual tracking and communicate variances to PMs and leadership.
• Validate POs, budgets, and change orders align with job scopes.

2. Reconciliation & Month‑End Close

• Reconcile our CRM to Quick Books and resolve discrepancies promptly.
• Complete all bank, credit card, and clearing account reconciliations.
• Prepare monthly WIP (Work In Progress) adjustments and margin reviews.
• Record GL entries for accruals, prepaids, amortizations, and job‑related adjusting entries.
• File and remit HST/GST, payroll deductions, WSIB, EHT accurately and on time.
• Ensure month‑end close is completed within required timelines.

3. Financial Recordkeeping & Compliance

• Maintain full, accurate, and auditable financial records for all jobs.
• Ensure all invoices, receipts, and supporting documentation are properly filed and coded.
• Protect the integrity of the financial system through disciplined internal controls.
• Prepare financial documentation for auditors, external accountants, and regulatory agencies.

4. Payroll, Timesheets & Labour Allocation

• Process bi‑weekly payroll, including allowances, vacation accruals, bonuses, and corrections.
• Ensure labour hours and burden are properly coded to jobs daily.
• Issue ROEs, final pay, and termination calculations.
• Reconcile payroll liabilities and remit by mandated deadlines.

5. Financial Reporting & Analysis

• Produce daily, weekly, and monthly financial reporting packages.
• Prepare P&Ls, job profitability reports, margin analysis, and cashflow summaries.
• Deliver monthly management financial statements with variance explanations.
• Support GM and ownership with data‑driven insights and recommendations.
• Analyze trends to improve margins, reduce leakage, and strengthen financial performance.

6. Compliance, Policies & Internal Controls

• Ensure adherence to Generally Accepted Accounting Principles and all federal/provincial accounting regulations.
• Maintain subcontractor insurance and vendor compliance files.
• Develop, update, and enforce accounting policies, approval workflows, and documentation standards.
• Maintain internal controls related to spending, job costing, and financial approvals.

7. Interdepartmental Communication & Support

• Act as the primary financial support partner for Operations, PMs, Mitigation, and Executive teams.
• Provide clear explanations of job performance, costs, and financial impacts.
• Establish and maintain rapport with insurance carriers, customers, vendors, subcontractors, adjusters, and agents.
• Support PMs with budget preparation, forecasting, and cost management.
• Train staff on financial procedures, PO usage, cost coding, and billing workflows.

8. Budgeting, Forecasting & Strategic Finance

• Assist GM and ownership with annual budgeting.
• Maintain rolling forecasts (monthly/quarterly).
• Monitor variances and recommend corrective actions.
• Support pricing analysis, margin improvements, and business planning.

9. Customer Service & Stakeholder Communication

• Respond promptly to financial inquiries from customers,…