Billing Specialist, North America

About The Role

The Billing Specialist is responsible for the accurate and timely preparation, submission, and tracking of client invoices in accordance with project contracts and billing schedules. This role ensures billing is executed in compliance with client requirements and internal controls, directly supporting the company’s cash flow. The Billing Specialist works closely with Accounts Receivable, Finance Operations, and Project Managers to resolve billing issues, meet deadlines, and maintain audit-ready documentation.

This role is open to candidates located in Toronto, Ottawa, Montreal, Vancouver, Edmonton and Calgary.

Key Responsibilities:

• Prepare and issue client and intercompany invoices in accordance with contract terms.
• Apply appropriate sales tax based on project jurisdiction, client tax status, and applicable legislation.
• Maintain billing schedules and monitor billing triggers to initiate invoicing.
• Submit invoices through client-specific portals or platforms.
• Ensure all required supporting documentation is collected, validated, and included with invoice packages.
• Verify invoice data against contract setup; flag and escalate discrepancies or missing information.
• Issue client Statements of Account on a scheduled basis or upon request, ensuring accuracy and completeness.
• Track billing progress, monitor deadlines, and follow up on pending approvals or rejections.
• Maintain accurate and complete billing records to support internal audits and compliance requirements.
• Collaborate with Project Management and Finance Operations to clarify billing details based on financial data and project status.
• Respond promptly to internal and external inquiries regarding invoice status, documentation, or corrections.
• Support Accounts Receivable by providing billing documentation for collections and client escalations.
• Generate ad hoc reports, invoice status updates, and client-specific summaries as requested by internal stakeholders or leadership.
• Actively participate in team knowledge sharing, cross-training, and process documentation to support coverage, consistency, audit readiness, and onboarding within the Billing function.

• Post-secondary education in Accounting, Finance, Business Administration, or equivalent practical experience.
• 3-5 years of experience in billing, accounts receivable, or a related finance role, ideally in a project-based or professional services environment.
• Experience preparing and submitting client invoices in accordance with contract terms and billing schedules.
• Working knowledge of sales tax application across jurisdictions (e.g., GST/HST, PST/QST, U.S. sales tax).
• Experience using client billing portals or electronic invoicing platforms.
• Strong attention to detail with the ability to maintain accurate, well-organized billing records.
• Proficiency in Excel and comfort working in ERP environments; experience with Oracle Fusion is a strong asset.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients. The salary range advertised may exceed the range based on several factors, including relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.