Committee And Licensing Clerk

Full-time
Corporate Services/Clerks Office
Municipality of North Grenville
POSTING #: CS-

North Grenville is a growing municipality located in eastern Ontario housing a unique blend of small town and rural culture. Comprised of an urban centre (Kemptville) and surrounded by several charming rural hamlets, North Grenville is situated between Canada’s National Capital - Ottawa and the St. Lawrence River, only a 30‑minute drive along the Veterans Memorial Highway (416), to either destination.

The Municipality of North Grenville is seeking to fill the position of Committee and Licensing Clerk in the Department of Corporate Services. Interested applicants may submit a cover letter and resume outlining qualification in confidence to Human Resources by Sunday June 14 th, 2026, no later than 4 p.m. EST
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Council and Committee Services

• Assists the Municipal Clerk and Deputy Clerk with administrative duties involved in carrying out Council policies and departmental procedures.
• Assists with the preparation of Committee/Council Agendas and follow‑up correspondence.
• Acts as Secretary to the Advisory Committees of Council including recording and interpreting proceedings to ensure accuracy and composition of minutes.
• Assists the Municipal Clerk on ensuring the proper conduct of Committee and Council Meetings, proper report of decisions, and compilation of records.
• Provides procedural guidance to Advisory Committees during meetings, in accordance with the Municipality’s Procedural By‑law, and escalates complex or statutory matters to the Municipal Clerk or Deputy Clerk as appropriate.
• Reviews public correspondence and staff reports under the purview and mandate of the Committees.
• Confers with the Deputy Clerk and Senior Staff members as required on matters before the Committees.
• Schedules and posts public notice of all Committee and Council meetings.
• Responds to inquiries from elected officials, members of the public or media on matters under purview and mandate of the Committees as needed.
• Attends all necessary Committee meetings.
• Attends Council meetings only as required to support the Municipal Clerk or Deputy Clerk.
• Maintains and monitors, on an on‑going basis, the list of contacts for all Committees of Council.

Marriage Licensing

• Acts as the primary Marriage License issuer and civil ceremony officiant and coordinator for marriages; ensures eligibility and compliance with legislation; issues licenses; schedules appointments; maintains accurate records.

Lottery Licensing

• Acts as the backup Lottery Licensing Officer; receives and reviews lottery license applications; ensures eligibility and compliance with Alcohol and Gaming Commission of Ontario regulations; issues licenses; in the absence of the Deputy Clerk.

Other Duties

• Acts as the primary for Commissioner of Oaths and Statutory Declarations.
• Assist the Records and Information Management Coordinator with the application of approved records management practices, including filing, retention, and retrieval, in accordance with corporate policies.
• Assist with the Municipal Election and other municipal functions within the purview of the Clerk’s Division.
• Attend relevant events, conferences, and meetings.
• Performs other duties as assigned by the Municipal Clerk.

Education

• Post‑secondary education in Public Administration, Business Administration, Law or equivalent.

Experience

• Two (2) to four (4) years of experience in a municipal environment.
• Demonstrated proficiency in Windows and Microsoft Office applications, office equipment, agenda management, presentation and database software, meeting management software, Filehold/TOMRMS, and Web‑based applications.
• Superior customer service and interpersonal skills combined with excellent written and oral communication skills.
• Exceptional organizational and time‑management skills and the ability to balance diverse, changing and conflicting priorities.
• Demonstrated ability to work independently, often after regular business hours while taking minutes of Council Advisory Committees, manage multiple projects, and meet deadlines.
• Strong team and leadership abilities.
• Ability to assist in the…