Research Ethics Board; REB Coordinator​/Clinical Research Facilitator and Research Contracts

Position Information

Posting Number: IMHR
26-004E Title: Research Ethics Board (REB) Coordinator / Clinical Research Facilitator and Research Contracts Officer (RFT 1.0 FTE)
Position Status: Temporary Full-time Contract End Date: 08/31/2028 FTE: 1.0 Job Schedule: Days Department: IMHR Union: Non-union Site: Institute of Mental Health Research (IMHR)
Number of Vacancies: 1

As one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

The REB Coordinator / Clinical Research Facilitator and Contracts Officer plays a key role in ensuring the ethical integrity and regulatory compliance of all clinical research activities conducted at The Royal, while managing the day-to-day review and execution of research contracts. Acting as the primary liaison for the Research Ethics Board (REB) and a trusted advisor to research teams, this role ensures high standards in ethics review, research quality, and regulatory oversight, combining strong organizational skills with deep knowledge of research ethics and clinical research operations.

• Manage and coordinate the daily operations of the REB Office in collaboration with the REB Chair and Vice-Chair.
• Conduct in-depth reviews of research protocols to ensure alignment with TCPS2, ICH-GCP, institutional policies, and regulatory requirements.
• Provide education, support, and guidance to investigators and research staff on ethical requirements, regulatory updates, and REB submission processes.
• Oversee REB document management, meeting coordination, protocol review assignments, decision tracking, meeting minutes, and decision letters.
• Monitor trends in research ethics and implement improvements to REB processes, quality standards, and operational efficiency.
• Develop and deliver training in clinical research ethics, regulatory compliance, and Good Clinical Practice (GCP), while supporting protocol development, documentation, and compliance.
• Participate in the Quality Assurance for Research Excellence (QARE) Program, including audits, monitoring visits, compliance reviews, risk mitigation, and corrective action guidance.
• Develop tools, templates, and standard operating procedures to support clinical research activities and continuous improvement.
• Coordinate and collaborate with internal and external stakeholders, including investigators, collaborators, research sponsors, and regulatory partners, and represent The Royal on committees and external forums related to clinical research and ethics.
• Review, draft, negotiate, and manage research-related agreements, including sponsored research agreements, clinical trial agreements, data transfer agreements, material transfer agreements, and transfer of funds agreements, while ensuring compliance with institutional policies, sponsor requirements, ethics and privacy legislation, and applicable laws. Track contract amendments, terminations, and extensions, and identify and mitigate legal, financial, and ethical risks.

• Diploma in Clinical Research, Health Sciences, or a related field. Bachelor’s or Master’s degree in health administration, Research Ethics, or a related discipline is preferred.
• Minimum 5-7 years of progressive experience in clinical research ethics, regulatory affairs, or clinical trial coordination.
• Society of Clinical Research Associates (SOCRA) certification.

• Direct experience managing REB processes or serving as a Research Ethics Coordinator is considered an asset.
• Strong knowledge of the Tri-Council Policy Statement:
  Ethical Conduct for Research Involving Humans (TCPS2), ICH-GCP, and Health Canada Division 5 Food and Drug Regulations.
• Knowledge of clinical research conduct related to ethical oversight, regulatory requirements, and good documentation…