Information Management Officer

Job Overview

Adecco is hiring an Information Management Specialist for a full-time contract opportunity in Shirley's Bay, Ottawa, ON. This role is ideal for a detail-oriented professional with strong records management, SharePoint administration, and information governance experience.

• Salary: $65,000 - $85,000 per year
• Location:
  
  Ottawa, ON
• Schedule:
  
  Monday - Friday
• Employment Type:
  
  Full time | Temporary 18-Month Contract
• Vacancy Status:
  This posting is for an existing vacancy.

• Adapt, maintain, and manage procedures and instructions related to organizational records systems.
• Recommend and implement improvements to document storage, retrieval, archiving, and disposal processes.
• Define and maintain data structures, data conversion strategies, and data conversion specifications.
• Collaborate with users and Information Management Officers to maintain and safeguard information repositories.
• Identify opportunities to improve existing data structures based on user requirements and system performance.
• Provide guidance to users regarding the efficient use of information and data resources.
• Review and update file plans, classification structures, systems, tools, and information management practices.
• Implement information management support tools and systems in compliance with established organizational standards.
• Catalogue, organize, identify, and classify electronic and physical records according to approved file plans.
• Maintain, store, preserve, and manage organizational information assets.
• Identify and manage essential records within emergency preparedness and business continuity frameworks.
• Advise management and stakeholders on information management and recordkeeping best practices.
• Provide guidance regarding information management processes, systems, and compliance requirements.
• Coordinate information storage requirements and collaborate with Information Technology teams.
• Support document and records management initiatives.
• Establish and implement metadata standards, guidelines, and governance practices.
• Analyze and report on the effectiveness of information management programs and standards.
• Identify content management issues and recommend process improvements.
• Provide expertise in recordkeeping, legacy records management, e-record sustainability, and capacity-building initiatives.
• Support the implementation of recordkeeping policies, regulations, and legal requirements.
• Draft and maintain Information Management Administrative Instructions and related documentation.

• Must be eligible to work and reside within Canada.
• Must currently possess an active Secret Level Security Clearance.
• Must be eligible to obtain a Controlled Goods Program (CGP) Clearance.
• Post-secondary degree in Information Technology, Computer Engineering, or an equivalent combination of education and experience.
• Minimum 24 months of experience within the last four years analyzing, developing, modifying, and implementing information management or recordkeeping systems.
• Minimum 24 months of experience within the last four years administering SharePoint Classic and SharePoint Modern environments.
• Minimum 24 months of experience within the last four years providing advice and guidance related to recordkeeping policies, regulations, capacity building, legacy records management, and e-record sustainability.
• Minimum 24 months of experience within the last four years drafting Information Management Administrative Instructions.
• Minimum 24 months of experience within the last four years using the following technologies:
  • SharePoint On-Premises (2019 and Subscription Edition)
  • SharePoint Online
  • Tree Size Pro
  • Share Gate
  • Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint)
  • Minimum 24 months of recent experience working within a Windows 23H2 (or higher) environment
• Strong knowledge of information governance, records management, metadata standards, and content management practices.
• Excellent analytical, organizational, communication, and problem-solving skills.
• Ability to work independently while collaborating effectively with multiple stakeholders.

• Opportunity to work on a large-scale information management initiative.
• Gain valuable experience supporting enterprise-level records and information systems.
• Work with advanced SharePoint and information management technologies.
• Structured and professional work environment.
• Competitive compensation package.
• Long-term contract opportunity with stability and meaningful project work.
• Opportunity to apply expertise in records management, governance, and compliance.