Legal Practice Assistant – Litigation​/Adjoint·e à la pratique juridique – Litige

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The Legal Practice Assistant will take an active interest in, and obtain a thorough understanding of, all aspects of client requirements to provide exceptional service levels to the lawyers and our clients. The Legal Practice Assistant will act as workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative work.

This position is for an existing vacancy.

Le ou la titulaire du poste devra comprendre à fond toutes les exigences des clients et avoir à cœur de fournir un service exceptionnel aux avocat
· es et aux clients du cabinet. La personne sélectionnée sera en outre responsable de coordonner les flux de travail pour les autres services de soutien; ainsi, elle supervisera le bon déroulement de tâches administratives comme la production de documents, la gestion des dossiers et la photocopie et la numérisation de fichiers – ou verra à ce qu’elles soient déléguées aux personnes appropriées.

Ce poste remplace un poste actuellement vacant.

• Administrative
  • Manage calendars, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and external Arrange for travel bookings and related details to be made through the support teams Arrange photocopying, printing, organizing couriers, sending out of letters, faxes etc.
    
    Arrange for files to be opened and closed, supervise general filing requirements and record keeping Coordinate/conduct research on conflict of interests Use effective systems to ensure that both short and long term tasks are completed within required timescales Support lawyers in marketing activities including involvement in preparation of pitches and presentations
• Communication
  • Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the office Liaise with administrative support departments on behalf of lawyers as required Liaise with the department’s Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers.
• Client Relationship Management
  • Become an active part in the care of clients and be wholly familiar with contacts/clients Enter, maintain and update client details and relevant information in the Firm’s CRM contacts system Deal with basic client queries and general administration Arrange client meetings
• Document Production
  • Check correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate Type urgent/short/confidential correspondence and emails Produce and maintain Excel spreadsheets as required
• Financial - Billing
  • Assist lawyers in the daily entry and recording of their hours in the system Assist lawyers and…