Fleet Assistant

Job Summary

• Ensure the optimal mechanical operation of service vehicles through routine inspections, servicing and preventive maintenance, and troubleshooting problems when required.
• Update the Fleet Management System with vehicle details, allocations and returned vehicle details as appropriate.
• Keep records of who is using which vehicle and when by monitoring and directing daily distributions of vehicles as per transport policy.
• Prepare documentation to assist the Fleet Administrator in vehicle licensing, inspections and registrations.
• Maintain the physical appearance of the site by keeping vehicles and the garage area clean.

• High school diploma from an accredited learning institution recognized in Canada.

The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note:

Any higher level of education could be recognized as experience.

• Minimum of three (3) years of experience in driving motor vehicles under various weather conditions with a valid and permanent Canadian driver’s license.
• Experience in data entry and scheduling appointments.
• Experience in working with managers and employees at all levels.
• Experience providing client services.

• Knowledge of mechanical or vehicle maintenance.
• Knowledge of building maintenance.
• Knowledge of Excel, Microsoft Word and Outlook.

• Adaptability
• Client Service
• Integrity
• Organizational Skills/Multitasking
• Teamwork

Candidates must clearly demonstrate they meet all the basic requirements (education, experience and assets) at the time of their application using concrete examples. Failure to do so will result in the applicant being screened out of the process.

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

• Salary Grade Breakdown.

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. Use of illegal drugs is treated as a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position.

Appropriate accommodations will be made to provide employment opportunities for all qualified candidates. Individuals who belong to one or more employment equity groups are encouraged to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.