Lease Analyst Job Ottawa area,Ontario Canada,Real Estate/Property

Position: Lease Analyst (12 Month Contract)

SUMMARY

The Lease Analyst, in conjunction with our Real Lease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to providing critical analysis of lease profiles, our services provide tenants maximum leverage and flexibility in leased relationships.

KEY DUTIES & RESPONSIBILITIES

Subject Matter Expert

Ensures the integrity of the lease administration database (Real Lease) through ensuring all property and Landlord information is up to date and accurate

Supports the Property Manager in operational issues

Advises the Technical Authority (TA) on payments due

Monitors and investigates annual budget increases from landlords then requesting the appropriate backup to substantiate the increase

Ensures that realty tax payments are fair & equitable

Reviews landlord records

Performs Certification and Compliance monitoring as per the Lease Agreement

Recommends rents to Government

Generates recommendations on expenditure concerns as well as on procedures and systems related to BGIS

Liaises with the Property Manager on a regular basis

Reporting and Analytics

Reports on Monthly Accounts Payable (AP) deliverables

Prepares year-end reconciliations, year-end CPI adjustments, ensure recoveries are accurate and complete

Creates reports and performs analysis to make recommendations to stakeholders at all different levels

Administration, Coordination and Validation

Performs overall coordination & support in the areas of lease administration process improvement

Administers expenses associated with leased space

Identifies & validates rental payments

Coordinates monthly rent roll adjustments with the TA

Coordinates & monitors Lease Administration Key Performance Indicators (KPIs) (DIAI, CFAI)

Other duties as required

Knowledge & Skills

University degree or professional certification

3 to 5 years of job-related experience

Good financial understanding and proficiency with MS Excel, Word and Outlook.

Strong interpersonal, communication and presentation skills.

Ability to work independently as well as on a team.

Strong analytical and problem solving skills.

Attention to detail

Demonstrated ability to work under pressure.

Strong customer focus

Ability to read and understand commercial real estate lease agreements

Ability to process volumes of data requiring strong attention to detail and accuracy

French/English Bilingualism is an asset

Licenses and/or Professional Accreditation

Real Property Administrator designation would be considered an asset

This is a full-time contract position with a salary range of $52,864 - $66,080 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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