Bilingual Commercial​/Leasing Paralegal Cieslok Group

Employment type: Full-time, permanent

Reports to: SVP, Operations & Development

Title: Bilingual Paralegal, Real Estate & Contracts (English/French)

Employment type: Full-time, permanent

Department: Legal / Real Estate

Reports to: SVP, Operations & Development

Location: Ottawa, ON (hybrid 3-days per week in-office)

CIESLOK is a premium out-of-home advertising company that operates iconic digital and static inventory across Toronto, Montreal, Ottawa, and Edmonton on sites we lease from landlords and municipalities.

The Bilingual Paralegal protects that site network. You will review and help negotiate the leases, licenses and contracts that give us the right to display, draft clear legal correspondence in English and French, and keep our landlord and asset portfolio accurate, compliant and renewed on time.

The role sits between Legal, Real Estate and Operations. It suits a paralegal who enjoys detail, likes managing a portfolio end-to-end, and wants to learn the regulatory side of outdoor advertising.

• Review site leases, license agreements, easements and amendments for billboards, digital displays and street furniture; flag risks and recommend revisions.
• Prepare first drafts of new leases, renewals, extensions, assignments and terminations from company templates.
• Prepare lease abstracts capturing rent, escalations, term, renewal options, termination rights, removal and restoration obligations, and visibility or obstruction clauses.
• Review other commercial agreements , including advertiser contracts, vendor and installer agreements, NDAs, and municipal concession agreements.
• Support due diligence on site acquisitions and dispositions, including title searches, ownership verification, and review of encumbrances and lender consents.

• Draft formal correspondence in English and French: notices of renewal, default, rent change, termination, and responses to landlord or third-party demands.
• Prepare estoppel certificates, landlord consents, acknowledgements and other routine legal documents.
• Translate or review translations of contracts and correspondence, so French and English versions match in substance.
• Escalate non-standard or high-risk matters to senior management with a clear summary and recommendation.

• Research and summarize municipal sign bylaws, zoning rules and permit requirements for existing and proposed sites.
• Track provincial requirements, such as highway corridor sign permits, and Quebec's French-language rules for contracts and signage.
• Support permit applications, renewals and variance requests, and keep a record of permit status for every structure.
• Monitor proposed bylaw changes and regulatory developments affecting OOH and brief the team.
• Help assess compliance issues such as advertising content standards and privacy obligations for digital screens that collect audience data.

• Act as the main point of contact for landlords on lease administration, in both official languages.
• Maintain the lease and asset database: landlord contacts, site , location coordinates, structure type, rent, payment schedule, permit and expiry data.
• Run a critical-dates calendar and start renewal and option notices well ahead of deadlines.
• Coordinate rent payments, escalations and landlord account changes with Finance, and resolve payment disputes.
• Manage changes in property ownership, including new-owner notices and lease assignments.
• Track landlord insurance certificates, property tax matters tied to structures, and site-access arrangements.
• Communicate removals, relocations and site restoration when leases end.

• Keep…