Coordinator, Research Ethics

Description

Description

Reporting to the Manager, Research Support, the Coordinator, Research Ethics is integral to the Office of Research Services operations by serving as the primary liaison between the REB and researchers.

The Coordinator, Research Ethics is responsible for initiating and responding to the REB and the prompt, timely processing of research ethics submissions through all stages of the review and approval process, on behalf of the Office of Research Support.

The Coordinator, Research Ethics facilitates fair and equitable access to resources, identifies and addresses opportunities to improve processes, and supports the development of REB submission capabilities across all DoM’s research teams.

This is a full-time, permanent position, that is currently vacant. This position offers a comprehensive benefits package and pension plan. Work is onsite with the possibility of a hybrid schedule.

• Write initial and ongoing research applications for TOH / OHRI, UOHI / OHIRC, and other institutions by way of harmonization agreements and Clinical Trials Ontario (CTO)
• Assist investigators and study teams in preparing a response to application inquiries and preparing and submitting initial applications, renewals, and amendments by applicable deadlines
• Ensure applications adhere to REB policies, procedures, guidelines and regulations
• Maintain databases, spreadsheets, and REB files in various systems (e.g. IRIS, CTO Stream)
• Identify common barriers and pain points in the REB application process to facilitate process improvement
• Act as a subject matter on the REB process and communicate and liaise effectively with investigators and study teams
• Provide support, education, and assistance to researchers for the life of a project in respect to ethics
• Provide administrative assistance to the Research Support Office as required (coordination of internal grants, grant writing, budget support, etc.)

• Post-secondary education preferably in a health or science-related discipline or a combination of related education and experience
• Minimum of 5-7 years of experience in administration, preferable in a clinical academic environment
• Knowledge with ethics and guidelines, applications and REB requirements
• Working knowledge of clinical research standards, regulations, and laws governing human research ethics
• Experience with database management and data entry
• Excellent computer proficiency and aptitude (e.g. MS Office Suite, databases, web based programs, etc.)
• Excellent organizational, prioritization, and time-management skills required to coordinate multiple
• Ability to work under pressure with attention to detail in a team environment.
• Ability to handle highly sensitive and confidential information.
• Excellent interpersonal and communication skills and a demonstrated ability to exercise high level of tact and diplomacy in dealing with a wide variety of contacts.
• Strong customer service orientation and ability to establish and maintain a positive working relationship.
• Demonstrated analytical skills and the ability to exercise judgment within a highly regulated environment.
• Proficiency in speaking and comprehending both English and French (Level B+) is an asset.

The University of Ottawa Medical Associates (UMA) is the largest physician partnership in the Department of Medicine, The Ottawa Hospital / University of Ottawa, Faculty of Medicine. Working closely with our physician specialists, most of our employees work from offices within The Ottawa Hospital.

The Department of Medicine is a collective of experts and innovators. We are specialist physicians, resident doctors and medical students, researchers and administrators. We all have one guiding ambition : to move medicine forward. The administrators of DOM are the core of our workplace; enabling the education of our residents and medical students as well as the vital work of our researchers and physician specialists.

We are deeply committed to supporting the well-being of our employees. To promote your health and wellness, we offer paid vacation and sick days. We also prioritize your long-term financial security through participation in the Healthcare of Ontario Pension Plan (HOOPP). Thanks to our strong partnership with The Ottawa Hospital, employees can benefit from the inter-campus shuttle service for convenient travel between locations, as well as work-life balance perks like exclusive discounts on travel, hotels, and on-site gyms.

These benefits are designed to enrich both your personal and professional life, ensuring your experience with us is both rewarding and fulfilling.