Accounting Specialist

Department: Finance & Administrative Services

Type of Position: Part-time Regular

Exemption Status: Non-Exempt

Opportunity for hybrid schedule: No

Starting Salary Range: $16.68 - $21.23 and determined based on relevant years of work experience provided on application and resume.

Advertised: 29 Oct 2026 Central Daylight Time
Applications close: 19 Nov 2026 Central Standard Time

The Accounting Specialist I supports Student Account Services by accurately recording and reconciling student and departmental payments, balancing the cash drawer daily, and processing returned payments, refunds, and account adjustments in accordance with departmental policies and Title IV regulations. The position maintains awareness of regulations such as FERPA, PCI, and GLB, assists with reports and procedure updates, and provides courteous customer service to students, parents, and staff by answering inquiries, resolving issues, and covering the phone queue and email.

This position reports to Assistant Bursar.

• High school Diploma or equivalent.
• Requires 3+ years of related experience.

• Revenue Recording & Cash Management:
  • Ensure timely and accurate recording of revenues, receivables, and removal of holds preventing enrollment, including but not limited to tuition and fee payments, departmental deposits, selective admissions deposits, scholarship payments, procurement card repayments, and invoice payments.
  • Balance the cash drawer and reconcile activity daily.
• Returned Payments, Refunds & Account Adjustments:
  • Process returned payments and direct deposits and resubmit eligible returned items for processing.
  • Maintain returned items log to assist staff in advising students on returned items.
  • Process tuition refunds via credit cards in a timely and accurate manner based on the original payment method.
  • Ensure accordance with departmental and Title IV regulations and policies. Communicate with students regarding the status of refunds and initiate stop payment requests.
  • Assess miscellaneous charges to student accounts and make appropriate account adjustments for unapplied payments.
  • Write off small balances on accounts.
• Reporting & Regulatory Compliance:
  • Generate and distribute reports on products and services in Marketplace on a regular and ad-hoc basis.
  • Maintain knowledge and awareness of applicable regulations, such as FERPA, PCI, and GLB, to ensure compliance and identify suspicious patterns or activities.
• Process Improvement & Departmental Support:
  • Assist departmental leaders in reviewing systems and processes, updating procedures, and advising staff and faculty on deposits and processes.
• Customer Service & Issue Resolution:
  • Support Student Account Services by assisting staff, students, and parents with various inquiries and topics, such as account status, deadlines, payment options, tuition rates, refund appeals, 1098T forms, and availability of college resources.
  • Work to resolve issues and disputes, including handling difficult interactions with diplomacy and patience.
  • Maintain coverage of phone queue and email.
• Other duties as assigned:
  • Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.

• Optional Retirement plan access
• Personal annual leave
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
• Free access to the Gym on campus for all employees and dependents
• Discount to the Hiersteiner Child Development Center
• And many more!

Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

JCCC inspires learning to transform lives and strengthen communities.

JCCC will be an innovative leader in equitable student access, learning and success.

JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender…