Accounts Payable Administrator

SUMMARYAirshare is a company that values its people and recognizes their contributions to the success of the organization. We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations. Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip.

The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture.

The Accounts Payable Administrator is responsible for overseeing the complete accounts payable process, including payment processing, record management, and supporting the accounting department in maintaining accurate financial records. This position requires working in the Corporate Headquarters office, located in Overland Park, KS. This is not a remote or hybrid role.

ESSENTIAL DUTIES Payment processing and record management

Set up new vendors and maintain vendor records, including W-9s and 1099 reporting requirements

Assist with year-end 1099 reporting

Route bills for approval according to policy and ensure accurate entry and coding in the Net Suite accounting system

Monitor payables aging, preparing, and recording all vendor disbursements to ensure timely payments

Maintain vendor files, statement reconciliations, and vendor communications

Reconcile the month-end accounts payable general ledger account, accrue for recurring vendor bills not received, and provide notes on extraordinary expenditures

Timely and accurate 3-way matching of maintenance, training, and trip-related invoices

Process 3-way matching to Corridor purchase orders, and communicate discrepancies with the parts manager

Generate weekly uploads to add maintenance payables to the accounting system

Maintain maintenance vendor files and communications

Run Corridor reports to monitor unmatched purchase orders

Process 3-way matching to Net Suite training purchase orders

Confirm managed training allocation and follow up on unmatched training purchase orders

Assist with processing 3-way matching of fuel and trip expenses to trip records

Record monthly amortization of prepaid training expenses and other prepayments as assigned

Report hours for engine programs and accrue for bills not received

Assist with the administration of corporate credit cards and Concur expense tracking

Assist with bank communications, fraud disputes, credit limit monitoring, and new card requests

Assist with new user setup, user presentations, and assist users with the tracking system (Concur)
Assist in the Corridor maintenance system month-end close report processing

Assist in gathering support required for annual financial audits

Other duties as assigned

Qualified candidates will have 3-5+ years of experience in full-cycle Accounts Payable in a high-volume, fast-paced environment. Must be proficient in standard Office applications, specifically in Microsoft Excel.

Ability to prioritize workload while maintaining attention to detail

Effective communication skills – both oral and written

Ability to work independently & as part of a team

NetSuite accounting system experience is a plus Concur credit card tracking system experience is a plus BENEFITS AND PERKS Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire Airshare offers a no-cost medical and dental option at the employee level

Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term/long-term disability, and pet)
Paid Parental Leave Company-paid term life insurance equal to 1.5 times your annual salary

Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment PTO is accrued based on the length of employment
11 holidays per year Access to relocation flights FREE Full Size on-site Gym with locker rooms and Sauna Group Fitness Classes and various activities (pickleball, running club, ping pong, etc.)FREE Access to Bicycle sharing

Indoor and Outdoor Common areas with WIFIOn-site café and Food Truck on Wednesdays Amazon Delivery lockers

Covered Parking Airshare is an Equal Opportunity-Affirmative Action Employer – Minority/Female / Disability / Veteran / Gender Identity / Sexual Orientation