Administrative Assistant

About Our Team

Marks Nelson, a Springline company, is an award‑winning regional firm with the reach and resources of a national powerhouse. We invest in our people with a winning blend of values, expertise, and ambition. Our people‑first approach empowers team members to thrive within a culture that supports growth, innovation, and collaboration.

The Administrative Assistant in the Specialty Services department will assist in ensuring smooth departmental workflow through client onboarding, document processing, and internal coordination.

• Provide administrative support to ensure efficient operation of the department.
• Onboard new clients and input new clients and projects into operating systems.
• Check the mail system periodically for new assessments notices, tax bills, return forms, and other property tax correspondence that will be processed into the property tax system.
• Prepare and email letters of authorization to clients; process signed letters into property tax software.
• Collect and process assessment notices, tax bills, and other correspondence from clients.
• Request property record cards and appeal deadlines from county and/or state assessment departments.
• Issue checks for filing fees, record cards and other related expenses.
• Use computer word processing, spreadsheets and property tax software to produce and distribute correspondence memos, letters, reports, forms and other documents.
• Prepare and track client engagement letters, proofread, edit client letters, perform mail merges and ensure formatting complies with firm standards.
• Create presentations in PowerPoint for various projects and internal purposes.
• Arrange travel (booking flights, rental cars, hotels; provide detailed itineraries; confirm client/prospect meetings; process and invoice expenses).
• Maintain partner calendars; proactively assist in meeting preparation and scheduling.
• Order catering and schedule team events.
• Attend quarterly administrative department meetings; discuss upcoming projects and procedures.
• Assist with accounts receivable issues and prepare supporting documentation.
• Organize and facilitate weekly or monthly departmental meetings.
• Proactively identify opportunities to support the department.

• Associate of Arts degree in secretarial science or related field with at least two years of administrative/secretarial experience; or high school/GED with four years of clerical/secretarial experience.
• Experience supporting multiple department heads preferred.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint; knowledge of standard office equipment.
• Mastery of spelling and grammar.
• Integrity and the ability to maintain confidentiality.
• Proactive and able to anticipate needs.
• Eager to learn.
• Strong self‑starter comfortable working independently and as part of a team.
• Ability to prioritize and meet deadlines under high workload.
• Clear, concise writing and verbal communication skills.
• Excellent organization, attention to detail, flexibility, and analytical skills.
• Strong customer service orientation and professional appearance.
• Ability to interact and communicate with individuals at all levels and personalities.

• Hybrid flexible work environment to balance personal and professional life.
• Opportunity to play a critical role within a rapidly growing firm in a supportive, collaborative culture.
• Growth opportunities where contributions directly impact firm success and share in rewards.
• Competitive compensation and performance‑based incentives.

Marks Nelson, a Springline company, is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industry: Business Consulting and Services

Overland Park, KS | $25.45 per hour