Administrative Assistant

Administrative Assistant (Job ) – City of Overland Park

Location:

Overland Park, KS

Type:
Employee (Full‑time)

Post Date: 12/10/2025 | Close Date: 12/10/2025 | Salary:
Negotiable USD

• Type and proofread a variety of routine to complex documents, including general correspondence, reports, memos, letters, forms, and statistical charts.
• Maintain division files and a variety of statistical records; compile data, tabulate basic statistical data, and prepare statistical reports.
• Establish, organize, and maintain filing systems for various funds, expenditures, inventory records, and department/program files.
• Attend meetings, take minutes, transcribe as necessary, and coordinate preparation and processing of agendas. Ensure staff reports are typed, agenda packets are complete, and duplicate/collate/distribute documents.
• Review, process, and issue permits; calculate and collect fees; enter information into a work‑management system.
• Process and track citizen service requests in a work‑management system.
• Act as a receptionist: answer telephone calls, greet the public, provide routine information on departmental and city policies, and refer calls to appropriate personnel.
• Receive, sort, and distribute mail.
• Assist with building monitoring, access control, and building maintenance schedules.
• Maintain calendars and schedules of activities, meetings, and events; set up meetings and appointments, coordinate with other city departments, the public, and outside agencies, handle travel arrangements, and ensure meeting facilities are prepared.
• Process personnel, payroll, and purchasing information; order and maintain office supplies; reconcile invoices.
• Monitor and dispatch calls on a two‑way radio, including providing dispatch services during emergency operations such as snow removal.
• Perform miscellaneous and general office duties as needed.
• Work the days and hours necessary to perform assigned responsibilities. Be available, punctual, and meet attendance standards and work deadlines.

• Basic education including courses in typing, basic mathematics, bookkeeping, and operation of office machines and personal computers (word processing, spreadsheets, presentations) or an equivalent combination of education and work experience.
• If accessing the Kansas Criminal Justice Information System, must be at least 18 years of age.
• Two to three years of administrative and clerical experience, including PC use.
• Basic math and accounting skills.
• Good oral and written communication skills.
• Interpersonal skills.
• Proficient typing and data entry skills.
• Good listening skills.
• May require shorthand or dicta phone skills.
• Working knowledge of word processing, spreadsheets, and databases.