Admin Assistant

Admin Assistant – Overland Park, KS

Job Number: 25-05723

Base pay range: $25.45/hr – $25.45/hr

This role is for a seasoned administrative professional who supports a dynamic team at one of the largest mutual life insurance companies in the US. It offers a rewarding opportunity in the Financial Services Industry.

• A seasoned administrative professional providing both strategic insight and hands‑on execution as a key partner in daily operations and departmental initiatives, including high‑impact event planning.
• Maintains strong relationships across all organizational levels, especially with senior leadership, while fostering a professional and welcoming work environment.

• Front Desk & Visitor Experience – Welcome and host guests, vendors, clients, and visitors, creating a warm and professional first impression.
• Telephone & Communication Support – Manage incoming calls and messages, ensuring efficient routing and issue resolution; maintain and update call rotation settings and troubleshoot Jabber‑related queries.
• Administrative Coordination – Support team and leadership calendars; organize meetings, travel arrangements, and conference calls, including IT support, room set‑up, catering, and off‑site coordination; oversee daily office supply management; manage smaller‑scale team projects.
• Expense & Invoice Management – Prepare and reconcile travel and business expenses; process invoices and expense reports with accuracy and timeliness.
• Adaptability & Ad‑Hoc Support – Tackle a variety of administrative tasks that shift with business needs, including approvals and reporting.
• Relationship & Vendor Management – Manage vendor relationships and oversee office services maintenance, including conferencing equipment and permit posting.
• Meeting & Materials Preparation – Plan and support logistics, agendas, and resources for team and leadership meetings; draft presentations, memos, and internal communications tailored to various audiences.

• Minimum 3–5 years of experience in a relevant role in an office/admin setting or the financial services industry; first preference for those with prior financial services experience.
• Minimum 2–5 years of administrative support experience in a corporate setting.
• Comfortable working with AI to streamline processes.
• Outstanding organizational skills and meticulous attention to detail.
• Excellent written and verbal communication with polished interpersonal finesse.
• Ability to prioritize effectively and manage multiple tasks with urgency.
• Sound judgment, discretion, and professionalism in sensitive situations.
• Proven experience managing administrative projects and tasks independently.
• Proficiency with Microsoft Office Suite:
  Word (polished communications and reporting), PowerPoint (professional presentation creation), Excel (spreadsheets, data and expense tracking, event planning), foundational data formatting and analysis experience.

• 401(k) Retirement Savings Plan administered by Merrill Lynch.
• Commuter Check Pretax Commuter Benefits.
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO.

Carlo Flores
Email:
Phone: 646‑695‑2934
Linked In:

ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.