Office Support Administrator II

We are looking for an Office Support Administrator II for our Overland Park, KS, office. This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

Office Support Administrator II

Overland Park, Kansas

We are looking for an Office Support Administrator II for our Overland Park, KS, office. This is an in-office position; duties and responsibilities are generally performed in an office setting. Occasional travel to offsite locations to perform work and work-related tasks or to attend meetings may be required.

• Provide administrative support to leaders and teams, including scheduling meetings, managing calendars, coordinating travel arrangements, and other administrative tasks as needed
• Prepare, format, and distribute correspondence, reports, presentations, and other documents
• Maintain organized filing systems (electronic and physical) and ensure data accuracy and confidentiality
• Respond to internal and external inquiries in a timely and professional manner

• Requires being physically present to support daily office operations, including supply management, equipment coordination, workspace organization, and office maintenance
• Decorate for the holidays, various events, and everyday office aesthetic (may require bending, kneeling, walking, stairs, lifting, and standing on ladders)
• Assist with onboarding logistics for new employees, including system access and workspace setup, etc.
• Coordinate meeting and event logistics such as catering, room reservations/event venues, materials preparation, and technology setup
• Package pickup and delivery to include sorting and distributing incoming mail and preparing outgoing mail and packages
• Maintain office vehicles to include mileage logs, maintenance, registration, etc.
• Maintain calendars for conference rooms and office vehicles
• May require extended hours during peak periods or special projects

• Assist with tracking tasks, deadlines, and deliverables for team projects
• Follow established procedures and identify basic process improvement opportunities
• Support the implementation of administrative processes and standard operating procedures

• Process routine invoices, expense reports, and purchase requests in accordance with company guidelines
• Maintain spreadsheets, databases, and records for tracking operational or financial information
• Create and monitor budgets and assist with financial tracking and reporting
• Generate routine reports and summaries for team or management review

• Work collaboratively with team members and other departments to support business needs to include IT and Real Estate
• Escalate issues or concerns appropriately to higher-level administrators or leadership
• Provide support and backup coverage for peers as needed and other duties as assigned
• Manage sensitive and confidential information with a high level of discretion
• Help to drive and champion Garver culture and initiatives

• High School Diploma or equivalent; some college preferred
• 2-4 years of clerical or administrative experience
• Experience in a professional or office environment

• Valid Driver’s License required for employment and to operate company vehicle as needed to perform duties

• Basic IT experience

• Strong customer service and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
• Strong organizational skills with the ability to…