Office Manager

Office Manager

A well-established commercial general contractor is hiring an Office Manager to run the business side of a small, tight-knit office. This is the hub role: you keep the books clean in Quick Books, carry payroll and HR, support the owner directly, and keep projects and the office running without being asked twice. If you are the person who already quietly runs the office you are in, and you want one seat where your judgment actually matters, this is that seat.

Anticipated $65K–$85K, based on experience

Benefits include:
Health, Dental, Vision, 401K w/ match, PTO, holidays

Schedule:

Monday–Friday, 8:00 AM–5:00 PM

On-site, professional office in Corporate Woods; business casual

Own day-to-day accounting in Quick Books: AP, AR, credit card reconciliation, deposits, wires/ACH, and weekly/monthly/annual reporting the owner can trust

Prepare pay applications and lien waivers, manage W9s, and prepare and distribute 1099s for subcontractors

Administer payroll through an outside payroll partner and oversee federal and state tax payments

Run HR for the office: onboarding, PTO, personnel files, open enrollment, handbook and policy upkeep, and compliance

Keep insurance current: manage the COI log, renewals, and audits

Support the President directly: calendar, meeting notes, and keeping priorities moving

Support project managers: document management, project tracking, bid invites, submittals, and weekly status reporting

Keep the office itself running: reception, phones, supplies, vendors, and the overall look and feel of the space

High school diploma required; associate's or bachelor's in business, accounting, or a related field is a plus

Notary Public, or willingness to become one

Strongly Preferred: 3+ years as an office manager, business manager, full-charge bookkeeper, or senior administrative professional in a professional office setting (construction, accounting, legal, banking, or similar)

Strongly Preferred: hands-on Quick Books experience running AP/AR, reconciliations, and reporting

Proficiency in MS Outlook, Word, and Excel

Experience administering payroll and supporting HR functions (onboarding, PTO, files, compliance)

Construction back-office exposure (pay applications, lien waivers, COIs, 1099s) is a strong plus; PROCORE experience or willingness to certify is a plus

Sharp, polished, and genuinely client-facing, with strong written and verbal communication and real attention to detail

Comfortable owning a broad role in a small office where no two days look the same