License Regulatory Specialist

Company Overview

Bio Matrix is a nationwide, independently-owned infusion pharmacy with decades of experience supporting patients on specialty medications. Our compassionate care team helps patients navigate the often-challenging healthcare environment. We treat our patients like family and get them started on therapy quickly. We work closely with them as well as their family and their healthcare providers throughout the patient journey, staying focused on optimal clinical outcomes.

At Bio Matrix the heart of our Inclusion, Diversity, Equity, & Access (IDEA) philosophy is the commitment to cultivate a welcoming space where everyone’s contributions are acknowledged and celebrated. Our goal is to draw in, develop, engage, and retain talented, high-performing individuals from diverse backgrounds and viewpoints. We believe that both respecting and embracing diversity enriches the experiences and successes of our patients, employees, and partners.

It is anticipated that an incumbent in this role will work Monday through Friday between 8:30am and 5pm Central Standard Time. Schedule subject to occasional change based on business needs.

It is anticipated that an incumbent in this role will work on-site at our location in Overland Park, KS.

The Licensure and Regulatory Specialist is responsible for managing and maintaining all aspects of licensure, credentialing, and regulatory compliance for the company’s ambulatory infusion centers (AICs) and ambulatory infusion suites (AISs). This includes ensuring compliance for the facilities themselves as well as for employed or contracted clinical staff, such as nurse practitioners, medical directors, and other licensed healthcare professionals. The Specialist plays a vital role in maintaining the organization’s regulatory readiness and supporting timely enrollments with federal and state programs.

The Licensure and Regulatory Specialist will assist the Senior Licensure and Regulatory Specialist in managing the logistics of the Company’s licensing and enrollments, including state, federal, and regulatory requirements.

• Bachelor’s degree in healthcare administration, Business, or a related field (or equivalent experience).
• Minimum of 3–5 years of experience in healthcare licensure, credentialing, or regulatory compliance, preferably in an infusion or ambulatory care setting.
• Experience with Medicare and Medicaid enrollment systems (PECOS, NPPES, state portals) required.
• Knowledge of multi-state licensing requirements and regulatory nuances.
• Experience supporting facility accreditation (e.g., ACHC, URAC, Joint Commission) preferred.
• Advanced level skill in MS Office (including Word, Excel, PowerPoint, etc.)
• Willing to travel up to 10% of the time for business purposes (when necessary to attend meetings, conferences, seminars, etc.)

• Tracks license and certification expirations for all providers to ensure timely renewals.
• Prepare, submit, and manage Medicare and Medicaid enrollment and revalidation applications for facilities and providers.
• Track enrollment progress and coordinate with payers to ensure timely processing and activation.
• Maintain up-to-date NPI and PECOS records for facilities and clinicians.
• Maintenance of NPI websites uploading of new licenses/permits, ensuring demographic, location and provider and facility information is submitted and current.
• Maintain accurate, organized, and auditable documentation of all licensure and regulatory submissions.
• Develop and maintain tracking systems or databases to manage status reports, expiration dates, renewal schedules, and compliance documentation.
• Completes provider credentialing and re-credentialing applications; monitors applications and follows-up as needed.
• Manage and maintain active licensures for all ambulatory infusion centers and affiliated practice sites across applicable states.
• Coordinate the acquisition, renewal, and verification of state facility licenses, CLIA certifications, DEA registrations and other required credentials.
• Oversee the credentialing and recredentialing process for nurse practitioners, medical…