HR & Administrative Specialist

At Fountain City Logistics, we know that success starts with strong relationships. Our mission is to connect and serve—customers, carriers, vendors, and our own team—by doing what’s right every time and over time. If you’re looking for a collaborative environment that values responsiveness, innovation, and integrity, Fountain City could be the place for you.

We’re looking for an HR & Administrative Specialist to support our growing team. This role is highly people-focused and operationally critical, owning the full recruiting lifecycle, HR administration, benefits coordination, and office operations for Fountain City Logistics and Freight Caddie. You will play a key role in shaping the employee experience from first touch with a candidate through long-term employee engagement.

• Own recruiting for both Fountain City Logistics and Freight Caddie.
• Create and maintain job descriptions for all roles.
• Post all job openings on Linked In and other platforms; manage applicant flow and resume sorting.
• Conduct phone screens and manage candidate referrals, including follow-ups and closing the loop.
• Pass detailed candidate notes to hiring managers and interview teams.
• Coordinate and schedule interviews across teams.
• Own onboarding for new hires, including paperwork, system logins, introductions, and first‑week schedules.
• Handle any required paperwork for out‑of‑state hires to support new state compliance.
• Own the insurance broker relationship.
• Handle employee benefit and 401(k) questions and provide benefits education.
• Maintain and update insurance certificates for customers.
• Own the employee handbook and assist with time‑off auditing, STD, and related processes through proper channels.
• Keep the organizational chart accurate and up to date.
• Support offboarding processes as needed.

• Serve as the primary office administrator and point of contact for office‑related needs.
• Order, stock, and manage office supplies (from pens to coffee to Costco runs).
• Work with vendors for office services, insurance needs, and required paperwork.
• Open incoming checks and scan them to accounting.
• Track association memberships, renewals, trade show signups, and maintain a shared events/calendar.
• Assist with special projects and additional administrative duties as assigned.

• Coordinate employee surveys and engagement initiatives.
• Plan and execute happy hours, company events, and in‑office activities.
• Design and maintain an employee anniversary and recognition program.
• Manage Linked In recruiting posts and encourage internal sharing.
• Handle surveys and submissions for Inc. 5000, Kansas City Business Journal, and similar recognitions.

• Experience in HR, recruiting, benefits administration, or office management preferred.
• Strong interpersonal and communication skills with a high level of professionalism.
• Exceptionally organized with strong attention to detail and follow‑through.
• Ability to manage multiple priorities in a fast‑paced environment.
• Comfortable handling confidential information with discretion.
• Proficient in Microsoft Office Suite and able to quickly learn new systems.
• Must be based in Kansas City and able to work in the office full‑time.

• Competitive salary and comprehensive benefits including health, dental, vision, and 401(k).
• A collaborative, people‑first culture rooted in trust and accountability.
• Opportunities for growth and professional development.
• A role with real ownership and impact across the organization.

If this sounds like the right fit for you, apply on Linked In or email your resume to  with the subject line: HR & Administrative Specialist – [Your Name].