Proposal Coordinator

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews.

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR).

Build your career at Irby Construction.

Irby Construction Company, a Quanta Services company, is seeking a Proposal Coordinator to organize, develop, and deliver competitive proposals across Transmission, Distribution, Substation, Battery Energy Storage System (BESS), and Data Center construction. This role transforms customer requirements and technical information into accurate, compelling submissions that reflect Irby's infrastructure expertise, commitment to safety, and operational excellence.

Partnering with Estimating, Engineering, Operations, Safety, and Business Development teams across these divisions, the Proposal Coordinator oversees proposal requirements, technical writing, document control, and submission timelines. The position requires excellent communication, careful quality control, and the ability to coordinate multiple complex infrastructure pursuits simultaneously.

• Coordinate proposal pursuits across transmission, distribution, substation, BESS, and data center projects from solicitation through final submission, establishing work plans, assignments, review milestones, and client delivery requirements.
• Review project RFPs, RFQs, bid invitations, technical specifications, one-line diagrams, and contract exhibits to identify required responses, compliance items, and deadlines.
• Work with estimators, project managers, engineers, and operations leaders to collect construction approaches, project schedules, staffing plans, qualifications, and execution details.
• Develop and edit clear proposal narratives, executive summaries, relevant project profiles, and technical approach descriptions for utility infrastructure, energy storage, and data center construction projects.
• Integrate technical inputs covering transmission structures and conductors, distribution linework, substation equipment, BESS installation and integration, data center electrical infrastructure, civil works, commissioning, and project execution, as applicable.
• Lead proposal kickoffs and status reviews, maintain action-item trackers, and flag missing technical inputs, customer clarifications, or schedule risks before submission deadlines.
• Maintain controlled proposal files, approved templates, staff qualifications, project references, and cross-division project experience materials for consistent reuse.
• Assemble and quality-check complete submission packages, including required forms, certifications, schedules, safety information, project experience, and customer-specific attachments.
• Monitor customer procurement portals and bid correspondence for addenda, drawing revisions, scope…