Site Administrator, Nuclear Construction

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BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life‑saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals.

Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more

Welcome to BWXT
We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

As our Site Administrator you will be responsible for coordinating and managing all administrative functions in support of projects to meet BWXT and customer standards. This involves working with various internal and external stakeholders to ensure accurate time reporting. This role supports Project and Site Management by overseeing documentation, coordinating project information, managing records, and facilitating communication between the team deployed to site and other departments.

This position requires strong communication, organizational skills, multitasking ability, working independently, and as a team.

• Responsible for understanding customer and contractual time keeping and invoicing requirements, and documentation, related to BWXT projects.
• Ensures adherence to both BWXT and customer policies and procedures relative to administrative processes and documents.
• Coordinates the collection, preparation, and distribution of project-related records and reports such as accountability logs, organizational charts, daily attendance logs, and pre/post- job brief documentation.
• Manages time charges, and sub-contractor invoices against the applicable work breakdown structure (WBS) throughout the project lifecycle.
• Responsible for enrolling BWXT & affiliate employees in customer biometrics system, monitoring data for inconsistencies, variances, and missed punches.
• Provides support to BWXT Onboarding & Training Coordinators as applicable.
• Administers training sessions for BWXT supervision to ensure the expectations of the daily time reporting process are met and understood.
• Reviews and updates Site Instructions, as applicable to the contract and job specific requirements.
• Facilitates meetings and ensures effective communication with stakeholders, both internal and external.
• Ensures employee time charges are accurately stated and are in alignment with specific customer time clock systems.
• Develops a crew list that captures personnel details, job roles, compensation structure, and shift schedules, including start and end times, to ensure accurate tracking and synchronization with the customers clock system.
• Obtains clock data…