Front Desk​/Mailroom - Student Assistant

## Front Desk/Mailroom - Student Assistant Apply:
Fully On-Campus:
Murstein-Climer Alumni Center:
Oxford Campus:
Part time:
Posted Today:
JR105023
** Job Title
** Front Desk/Mailroom - Student Assistant
** Department
* * University Advancement Operations JM
** Worker Type
** Student (Fixed Term)
** Pay Information
** For hourly student pay rates, please visit the Student Job Classification page on the Office of Human Resources website. For salaried student positions, contact the department for pay information.
** Duration of Appointment
** Duration:
Winter Break, J-Term, and/or Spring Semester (Multiple terms available; availability for all terms is not required)
** Maximum Scheduled Weekly Hours
** 1
* * Job Description Summary
** University Advancement seeks a versatile Student Assistant to handle front-desk operations, divisional mailroom logistics, and database support. Serving as the primary point of contact for guests, this role manages incoming/outgoing mail, conducts campus mail runs (driver’s license required), and maintains constituent records. Additional duties include supporting staff with special projects as they arise.
** Job Description
**** Essential Duties
*** Work assignments are completed under close supervision.
* Procedures are well established.
* Employees typically follow well-defined policies and procedures.  
** Minimum Qualifications
** Must pass a Hire Right DMV background check

Valid US Driver's License Minimal training or prior knowledge of work is required.
** Additional Position Information (if applicable)
**** Availability:
** Hiring for Winter Break, J-Term, and Spring Semester positions. Candidates do
* not* need to be available for all terms to apply.
** Front Desk & Office Support**
* ** Office Hospitality:
** Serve as the primary point of contact for University Advancement; greet donors, alumni, and guests with a professional, welcoming demeanor.
* ** Operational Assistance:
** Provide administrative support to ensure the smooth, daily operation of the division.
** Mailroom & Logistics**
* ** Distribution:
** Receive, sort, and deliver incoming mail and packages to divisional units.
* ** Mail Preparation:
** Assemble and prepare outgoing divisional mailings accurately and on schedule.
* ** Campus Deliveries:
** Perform regular campus mail runs to maintain timely document flow (valid driver’s license required).
** Data Management & Research**
* ** Information Integrity:
** Update constituent records (addresses, phone numbers, emails) in the Advancement database for the Gifts and Records team.
** Other Duties
*** Perform additional tasks as assigned to support divisional goals.
** Qualifications & Skills
*** Dependable and punctual with a strong work ethic and consistent, reliable attendance.
* Prompt and clear communicator who follows up on assigned tasks in a timely manner.
* Attention to detail and strict commitment to maintaining data privacy and confidentiality.
* Proficient in Microsoft Office (or comparable Google programs) with the ability to learn new software.
* Strong organizational skills with the capacity to prioritize tasks and meet deadlines consistently.
* ** Valid driver’s license required**.
** Required Application Documents
** Resume/CV & cover letter preferred, but not required.