Personal Assistant to Managing Director

***
* Job Description:

****** Personal Assistant to Managing Director AHUK
**** Permanent
* *** Oxford
* *** About our team**... Airbus Helicopters is the world’s largest helicopter manufacturer and the company’s site at Oxford Airport is Britain’s civil helicopter hub.

AHUK offers considerable experience in helicopter sales, bespoke completions, maintenance and spares support. Its in-house engineering capabilities include design, customisation, installation, flight-testing and certification, as well as technical support, maintenance, training and the supply of spares for civil and military applications.

AHUK is the MoD’s chosen provider of helicopters and maintenance for its No.1 Helicopter Flying school (referred to as MFTS) located in RAF Shawbury (Shropshire) and RAF Valley (Anglesey).
** Description/Overall purpose of the Job
** The Person al Assistant (PA) to the Managing Director (MD) will provide comprehensive, high-level administrative, organisational, and secretarial support to ensure the efficient and effective running of the Managing Director's office. This role requires exceptional organizational skills, discretion, and the ability to handle confidential matters with the utmost professionalism. The ideal candidate must be proactive, able to anticipate needs, and manage multiple priorities effectively, coordinate complex schedules and act as a key communication link between the Managing Director and internal/external stakeholders.
** Main responsibilities
** Administrative and Secretarial Support
* Manage the Managing Director's complex calendar, including scheduling meetings, appointments, and conferences, and resolving scheduling conflicts.
* Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and adherence to company standards.
* Answer and screen phone calls and emails, redirecting inquiries as necessary, and handling sensitive information with discretion.

Travel and Logistics Management
* Coordinate all domestic and international travel arrangements, including flights, accommodations, ground transportation, and preparing detailed itineraries.
* Process expense reports accurately and in a timely manner, ensuring compliance with company policies.
* Organize and coordinate internal and external meetings, including booking venues, preparing agendas, distributing materials, and taking minutes as required.

Project and Task Support
* Assist the Managing Director with tracking key projects, ensuring deadlines are met, and following up on action items.
* Board Preparation
* Conduct research and compile data to prepare reports and summaries for the Managing Director's review.
* Act as a gatekeeper and liaison between the Managing Director and internal staff, clients, and external stakeholders.

Event Coordination
* Assist in planning and organizing corporate events, airshows etc
* Reception/Administrative Support
* Responsible for managing all front-of-house operations via permanent Receptionist, who serves as the primary point of contact for all visitors and external calls, ensuring a professional and welcoming environment, all while adhering to established security protocols.
** Knowledge and Skills
** Essential* Proven experience (minimum 3-5 years) as a Personal Assistant, Executive Assistant, or similar role preferably supporting a senior executive or Managing Director.
* Exceptional proficiency in Google
* Outstanding written and verbal communication skills.
* High level of discretion and integrity in handling confidential information.
* Strong organizational and time-management skills with the ability to prioritize tasks with minimal supervision.

Desirable
* SAP/Salesforce
** Education, Qualifications or Training
** Essential* Bachelor’s degree or equivalent professional qualification.

Desirable
* French/German
** Additional requirements
*** Due to the nature of this position you will require DBS Security Clearance and be eligible for SC clearance.
* Applicants must meet any/all requirements of Export Compliance Regulations.
* All candidates must possess the current, legal right to work in the United Kingdom. Airbus will not be able to offer sponsorship for any…