Estates Administrator

Merton College – a vibrant and diverse intellectual community that has been at the forefront of education and research at the University of Oxford since 1264 – is looking for a highly organised and proactive Estates Administrator to support the management of their extensive and diverse property portfolio.

• Generating Land Agents' diary reports of impending lease and rent notices, lease expiries, rent reviews and statutory records and actioning as required.
• Issuing appropriate statutory notices for agricultural rent reviews and completing paperwork for fair rent reviews.
• Corresponding with residential tenants regarding extending tenancies and rent increases.
• Working with external contractors to maintain property compliance records, including gas safety checks, EICRs, boiler servicing, chimney sweeping, asbestos, fire safety, energy performance certificates, and selective licensing.
• Supporting the Land Agent and Land Agent’s PA in managing maintenance and repairs, including handling calls, emails and instructing contractors.
• Assisting the Land Agent with the annual desktop valuations of College land and property and maintaining accurate valuation records.
• Supporting land and property lettings, including updating internal records and liaising with utility providers, council tax and business rate authorities.
• Assisting with projects such as the registration of College properties with HM Land Registry.
• Maintaining accurate manual and digital records detailing land and properties owned by the College.
• Providing general assistance to the Land Agent in managing the College’s property assets.

• Strong written and verbal communication skills; proven ability to prepare professional documents.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
• Strong numerical skills, including the ability to accurately apply percentage increases to rents or valuations.
• Proven experience in accurately maintaining records and record management databases.
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Ability to work independently and proactively with minimal supervision.
• Professional and approachable telephone manner, responding with professionalism and courtesy.
• Proven experience in a professional setting; discretion and trustworthiness in handling sensitive information.
• Membership of the University of Oxford Staff Pension Scheme (OSPS).
• Free medical insurance (taxable benefit).
• 30 days’ annual leave per year (pro rata), plus bank holidays.
• Free on-site parking.
• Free gym access and staff wellbeing activities.
• Cycle-to-work and electric vehicle schemes.
• Free meals while at work.

Permanent, part-time (21–28 hours per week worked over 3–5 days).

Onsite at Merton College, Oxford, OX1 4JD
.

9.00am on 24th February 2026.