Ea To Chairman Of Clean Energy

We are delighted to present an exceptional opportunity for a highly organised and discreet Executive Assistant to support the Chairman of an innovative and internationally connected organisation operating within the clean energy sector, working closely within their Private Office.

This is a pivotal role operating at the centre of a fast-paced, high-profile environment. The successful candidate will provide senior-level administrative and operational support, working closely with the Chairman’s Chief of Staff and the Private Office Finance Manager to ensure the smooth coordination of the Chairman’s professional commitments and the effective running of key areas of the Private Office.

The role requires someone with exceptional attention to detail, strong judgement and the ability to operate confidently within a high-trust environment. Acting as a central coordination point, you will oversee complex diary management, global travel logistics, financial administration and wider office operations, ensuring the Chairman’s time and priorities are managed with efficiency and precision.

This position would suit a proactive, solutions-focused Executive Assistant who thrives in a fast-moving environment and enjoys managing complexity with professionalism and discretion. The successful candidate will demonstrate excellent organisational ability, strong communication skills and the confidence to anticipate needs, manage competing priorities and keep things running smoothly behind the scenes.

The role is based in central Oxford, Monday to Friday, 8:30am – 5:30pm. The offices are professional, sociable and mission-driven, offering a highly engaging working environment. As the organisation continues to grow and scale internationally, there will be genuine opportunity for the successful candidate to develop alongside the business, with significant scope for the role to evolve and expand over time.

• Managing and coordinating a complex and evolving diary for the Chairman, ensuring effective prioritisation of meetings, calls and commitments
• Liaising with internal and external stakeholders to arrange meetings and appointments in coordination with the Chief of Staff
• Ensuring the Chairman is fully briefed and prepared for key meetings and engagements
• Managing diary changes, resolving scheduling conflicts and adjusting priorities as required
• Maintaining oversight of upcoming commitments and building adequate preparation time into the diary
• Coordinating meeting logistics, including preparation of materials, agendas and follow-up actions
• Managing complex global travel arrangements including private aviation, ground transport, security and high-end accommodation, often with last-minute changes
• Supporting administrative financial processes within the Private Office
• Processing invoices, expenses and payments in line with internal procedures
• Maintaining accurate financial records and supporting documentation
• Liaising with the Private Office Finance Manager and external service providers as required
• Assisting with budgeting, expense tracking and financial reporting for the Private Office
• Managing correspondence, documents and records with the highest levels of organisation and confidentiality
• Maintaining and improving office systems to support the efficient running of the Private Office
• Acting as a key coordination point for internal stakeholders and trusted external partners
• Supporting day-to-day Private Office operations and handling administrative matters proactively
• Assisting with ad hoc tasks and projects supporting the Chairman and wider Private Office

• At least 3-5 years of proven experience supporting a senior executive, principal or family office environment
• Demonstrated ability to manage complex diaries and international travel logistics
• Strong organisational skills with exceptional attention to detail
• Ability to manage multiple priorities within a fast-paced and high-pressure environment
• High levels of discretion, professionalism and integrity
• Excellent communication skills and confidence liaising with senior stakeholders
• Strong administrative and financial coordination capabilities
• Proactive, solutions-oriented mindset with the ability to anticipate needs
• Advanced proficiency across Microsoft Office and standard administrative systems
• Right to work in the UK
• Strong, verifiable references