Office manager​/administrator, facilities - part time FTC

Salary & Location

Salary: £20,574 per annum / FTE £36,006

Location: Oxford

Bloomsbury Publishing is a leading independent publishing house. We are looking for a highly organised, capable and proactive office professional to manage the day-to-day running of our busy publishing office, which is home to around 30 staff.

• Facilities/building management; ensuring our office space is well maintained, outsourcing tasks where necessary (e.g. maintenance and cleaning contractors).
• Liaise with our landlord to ensure the common areas of the building are well maintained.
• Assist with ad hoc projects, such as archiving or office tidy-ups.
• Day-to-day office management, including switchboard calls, incoming deliveries, and security procedures.
• Managing the post room and courier services.
• Maintaining an efficient and safe office environment.
• Ordering office supplies such as stationery.
• Coding and processing Facilities invoices for all UK offices.
• Managing meeting rooms and coordinating facilities aspects for in-house and external events.

• Help manage DSE Assessments for all UK Bloomsbury staff.
• Organise Fire Marshal and First Aid training for all UK Bloomsbury staff.
• Be trained as Chief Fire Warden and Chief First Aid provider.
• Be trained as Chief Workstation Assessor.

• Experience in a similar role (office administration or office management).
• A solutions-focused approach to managing office space.
• Strong administrative skills and a high level of organisation.
• Good communication skills, both written and verbal.
• IT skills including Word, Excel, Outlook and databases.
• Confidence in dealing with internal and external contacts, with the ability to work well with people and remain calm under pressure while managing multiple tasks.

The role is part-time, available every weekday morning from 8am until noon. During the recruitment stage there will be a chance to discuss flexibility.

Contract:

12-month fixed-term. Office-based, five days per week.

Hours:

4 hours per day (typically 8am to noon).

Holidays:

• 25 days holiday (Pro-rated for part-time employees)
• 3.5 days Christmas company holiday

Other Benefits:

• Two paid Personal Wellness Days
• Season Ticket Loan
• Learning & Development – Free access to Linked In Learning, Book Machine Campus, InRehearsal & IPG Skills Hub
• AXA Healthcare Plan (Private Medical Insurance)
• Ride to Work Scheme
• Peppy Health App
• In-house Doctor
• Eye Care Voucher Scheme
• EAP Advice and Counselling

Bloomsbury is an equal opportunities employer and welcomes applications from all sections of the community. We are willing to make reasonable adjustments during the recruitment process.

Applicants must have the legal right to work in the UK.