Team Administrator

Location: Oxfordshire

Job Title:

Team Administrator

Location:

Murray House, Jordan Hill Business Park, Banbury Rd, Oxford, OX2 8EJ

Hours:

22.5 hours per week – Wednesday – Friday 8.00am – 4.00pm

Trust

Location:

Oxford Health NHS Foundation Trust

Role type:
Temporary for 6 weeks with possibility of extension

Reference: 89605

Role details:

To provide administrative support to either the District Nursing, Community Therapy Service teams or specialist services or a combination of these services as appropriate to the service delivery.

Duties to include but not limited to:

* Assist the service/team in all administration duties relating to the day to day running of the team/service, for example, managing correspondence organising files/Records, scheduling and Logistics, and office coordination.

* Provide a high standard of administration support to the team/service.

* Assist in the provision of high standards of data collection ensuring paper and electronic information is updated in a timely manner.

* Organise own workload and act independently within appropriate guidelines.

* To provide a polite and efficient reception service to visitors if required.

* Order, check, maintain and distribute equipment and supplies for the team and other agencies as required (this will include manual handling of stock and equipment, and training will be provided).

* Filing and photocopying and distributing and redirecting mail.

* Accurately type and distribute correspondence, minutes, and other documents.

* Perform general office duties including responding to email and phone enquiries. answering the telephone, taking, and recording messages accurately, responding to queries appropriately, following Trust procedures and protocols and organise the maintenance of the filing systems for the service/team.

* To take accurate action notes and minutes as required.

* Arranging meetings and maintaining diaries.

* To code and forward invoices for payment as appropriate to the service area

* Collate staff records regarding training, annual leave, and sickness, including Eroster

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn the following whilst working at the trust:

 1. An in depth understanding of the roles and responsibilities involved in working within the NHS

 2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

 3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

* Competent with Microsoft office programmes, particularly Excel

* Excellent IT skills

* NHS experience (desirable)

* Email inbox management skills

* Excellent attention to detail and accuracy

As a member of NHS Professionals, you have fantastic benefits:

* Competitive pay rates- work this week, get paid next week

* Essential support when you need it- 24/7 365 days- call us anytime

* Multi locational- work across neighbouring Trusts

* Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone

* Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements

* Training and development opportunities
- Keep up with the essentials and more

* Build holiday allowance for every shift you work- your work life balance is important to us

* Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe…