Quality Administrator

Job Title

Quality Administrator

Headington, Oxford, OX3 7JH

30.5 hours per week (4 days) 09:00 – 17:00; 2 out of 4 days can be worked remotely

Oxford Health NHS Foundation Trust

Temporary for 6 months with possibility of extension

89519

To provide a comprehensive administrative and secretarial support function to the Mental Health Division Senior Management Team.

• Monitoring shared mailbox.
• Opening, sorting, and distributing internal and external correspondence.
• Arranging meetings for members of the team, including liaising with internal and external professionals, booking rooms, and ordering hospitality requirements.
• Diary management and ensuring that the Quality team is supported in scheduling their diaries.
• Briefing leads for all meetings and ensuring necessary documentation is available.
• Taking minutes of meetings where necessary.
• Assisting in liaising with relevant people in the preparation of agendas and supporting papers for meetings.
• Drafting and producing professional correspondence quickly and accurately.
• Maintaining up‑to‑date filing systems and databases.
• Prioritising and arranging workloads based on requirements.
• Supporting accurate record keeping for turnaround documents, annual leave records, training records, and expense forms.
• Assisting in data or information collation, interpretation, and analysis.
• Adopting quality systems/measures to ensure work and correspondence is accurate and error‑free.

Will require evidence of a vocational level 3 qualification or at least two years of relevant experience.

• Organised individual with experience working in a complex environment.
• Competence with Microsoft Office programmes.
• Audit management (desirable).
• NHS experience (desirable).
• Good general computer literacy.

• Competitive pay rates – work this week and get paid next week.
• Essential support available 24/7/365.
• Multi‑locational opportunities across neighbouring Trusts.
• Manage shifts and timesheets on the go via the “My Bank” shift portal.
• Varied working options to suit lifestyle.
• Training and development opportunities.
• Holiday allowance for every shift worked; work‑life balance valued.
• Stakeholder pension scheme available.

As an equal‑opportunity organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We encourage suitably qualified applicants from a range of backgrounds to apply.