Contract Support, Administrative/Clerical, Office Administrator/ Coordinator
Job in
Oxford, Oxfordshire, OX1, England, UK
Listed on 2026-07-22
Listing for:
HVAC Recruitment
Full Time, Contract
position Listed on 2026-07-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Business Administration
Job Description & How to Apply Below
Location:
Oxford (OX1)
Salary:
Up to £32,000
Hours:
Monday to Friday | 8:00am – 5:00pm
Are you an organised and proactive Contract Support professional looking for your next opportunity within Facilities Management?
We're looking for a Contract Support to join a busy FM team supporting a prestigious commercial contract in Oxford (OX1). This is an excellent opportunity to become part of a supportive team, providing vital administrative support to ensure the smooth running of the contract.
The Role
* Raise purchase orders (POs) and process invoices.
* Manage Work in Progress (WIP) and ensure jobs are progressed efficiently.
* Update CAFM systems and maintain accurate records.
* Support the day-to-day administration of a busy maintenance contract.
* Liaise with engineers, subcontractors, and clients.
* Process paperwork and ensure compliance documentation is up to date.
* Assist with reporting and general contract administration.
* Deliver excellent customer service and respond to client enquiries.
About You
* Previous experience in a Contract Support, Facilities Administrator, Helpdesk, or FM Coordinator role.
* Experience working within Facilities Management or Building Services is desirable.
* Knowledge of purchase orders, invoicing, and WIP management.
* Experience using CAFM systems such as Job Logic, Concept, or similar.
* Strong organisational and communication skills.
* Able to prioritise workloads and work effectively in a fast-paced environment.
What's on Offer
* Salary up to £32,000.
* Monday to Friday, 8:00am – 5:00pm.
* Supportive and friendly team environment.
* Stable, long-term opportunity with a well-established FM provider.
* Company pension.
* Annual leave plus bank holidays.
* Ongoing training and career development opportunities.
If you're looking to develop your career within Facilities Management and enjoy working in a varied, fast-paced environment, we'd love to hear from you. Apply today for immediate consideration
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