Facilities Assistant

Facilities Assistant

📍 Oxford (with occasional travel to other office locations) 💰 Competitive Salary ⏰ Full Time, Permanent

Reed are delighted to be partnering with a leading professional services organisation to recruit a Facilities Assistant to join their busy and supportive team.

This is an excellent opportunity for an organised and proactive individual who enjoys variety in their role and takes pride in delivering outstanding internal customer service. Working closely with the Facilities team, you will support the smooth day-to-day running of the office environment, ensuring colleagues have everything they need to work effectively.

The Role

As Facilities Assistant, you will be responsible for a wide range of facilities and office support duties, including archiving, mailroom services, health and safety administration, reprographics, and workplace maintenance.

Key duties will include:

Scanning, archiving and maintaining records for important documents and files using a computerised database system
Managing mailroom activities and ensuring post is processed efficiently
Providing support to colleagues with stationery, office supplies and general workplace requests
Delivering reprographics and document production support as required
Ordering stationery, consumables and other office essentials
Reporting, investigating and coordinating repairs and maintenance issues
Monitoring cleaning standards and escalating any concerns where necessary
Supporting office moves and workspace reconfigurations
Managing storage areas, recycling processes and kitchen standards
Assisting with Health & Safety inductions for new starters and maintaining accurate records
Providing cover and support across other office locations when required

About You

To be successful in this role, you will have:

Previous experience within a facilities, office support, administration or customer service environment
Strong organisational skills with the ability to prioritise a varied workload
Excellent communication and customer service skills
Good working knowledge of Microsoft Office, including Word and Excel
A proactive and hands-on approach to problem solving
A minimum of 5 GCSEs (Grade A-C / 4-9), including English and Maths Desirable:

Previous experience within a legal or professional services environment

Experience of archiving and records management
Previous mailroom or post-room experience

What's in it for You?

In return, our client offers a comprehensive benefits package, including:

26.5 to 31.5 days annual leave
Option to buy and sell holiday
Healthcare cash plan and private medical insurance options
Life assurance
Pension scheme
Cycle to Work scheme
Season ticket loan
Performance and profit-related bonus opportunities
Hybrid working arrangements
Employee Assistance Programme
Enhanced family leave policies
Group income protection
Regular salary reviews
Referral bonus scheme

Apply Now

If you're looking for a varied facilities role within a respected and people-focused organisation that offers excellent development opportunities and long-term career progression, we'd love to hear from you