Selection Administrator

• Provide administrative support for selection processes under the Education & Scholarships Programme
• Respond to applicant queries and troubleshoot issues related to application forms, assessments, and interviews
• Assist with updates to Ellison Scholars application forms
• Support administration of the Ellison Scholars test
• Draft and send mail-merged communications to applicants via the application platform
• Manage assessor onboarding, track progress, and respond to prospective and current assessor queries
• Monitor assessor review progress during application review windows
• Support administration of meetings for applicants and assessors
• Conduct spot-checks of applications and reviews for accuracy, consistency, and adherence to selection guidelines
• Track completion of required agreements and policies for shortlisted applicants
• Complete due diligence checks for shortlisted applicants through research and contact with applicants and referees
• Create profiles and maintain accurate records for shortlisted candidates
• Track progress and outcomes of shortlisted applicants in relation to Oxford applications
• Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required

• Proven administration experience in a busy team, delivering high-volume output to deadlines
• Exceptionally organised
• Excellent attention to detail
• Experience using databases, able to reliably and accurately check and enter data
• Technically proficient and confident learning new systems
• Excellent MS Office skills
• Fluent written and spoken English
• Confident phone manner
• Experience responding to external queries over email
• Sensitivity and discretion when handling personal information and data
• Understanding of the legal requirements when handling personal information and data
• Willingness to travel as necessary
• Right to work permanently in the UK
• Willingness to live in, or within easy commuting distance of, Oxford, or relocate
• Flexibility to work some evenings and weekends during peak selection periods
• Desirable: experience working with international stakeholders across time zones
• Desirable: experience working with under 18s
• Desirable: experience working in selection or admissions
• Desirable: experience with Airtable software and application platforms
• Desirable: understanding of the University of Oxford
• Availability to start at the beginning of December 2026
• No sponsorship is offered

Demonstrates strong administrative support capabilities, with a focus on managing selection processes, maintaining accurate records, and ensuring compliance with legal requirements for handling personal information. Proficient in data management and communication, with a commitment to detail and organization.

• Administration Experience
• Data Entry Accuracy
• MS Office Skills
• Fluent English Communication
• Attention to Detail

• Data Management
• Application Processing
• Record Keeping
• Due Diligence Checks
• Application Review Monitoring

• Organizational Skills
• Problem-Solving
• Confident Communication
• Sensitivity and Discretion

• Education
• Scholarships
• Selection Processes
• Admissions
• Legal Requirements

• Airtable Software
• Application Platforms
• Databases