Finance & Administration Assistant

Finance & Administration Assistant Overview An opportunity has arisen to join our client on temporary basis as an Finance & Administration Assistant. You will be providing administrative and occasional finance support across a variety of business functions. The role will also involve regular interaction with the central accounts team within the wider Group. This position would suit a highly organised individual with excellent attention to detail, strong administrative skills and the ability to adapt to changing priorities in a fast-paced environment.

Location:

Eye, Suffolk Pay Rate: £14.00 per hour Duration:
Approx. 12th October - 12th November

Hours:

09:00 - 17:00 (30-minute lunch break) Working Pattern:
Hybrid working available (2 days office-based, 3 days remote) with flexibility where required

Key Responsibilities:

Oversee the inbox, distributing correspondence as required. Conduct client credit checks and maintain accurate records. Process and reconcile expenses for Senior Management and offshore personnel. Coordinate meeting room bookings and office scheduling requirements. Set up new suppliers within company systems. Maintain and update operational tracking spreadsheets, including OFLO trackers. Manage incoming and outgoing post, including scanning, distribution and project recharge tracking.

Manage project accruals and support finance-related processes. Chase Senior Leadership Team members for billing approvals and sign-off. Monitor and manage communications with wider offices. Raise and process purchase orders. Organise travel arrangements for offshore staff. Update Safe Arrival forms and maintain associated records. Maintain electronic filing systems on SharePoint, ensuring documents are stored accurately and consistently. Complete monthly company credit card reconciliations.

Allocate nominal codes within Click Travel and liaise with the central accounts team. Support monthly ISO compliance activities, including PPE checks, office audits and document control. Provide general administrative support and assist with ad hoc tasks as business needs require.

Person Specification:

Previous administration, finance administration or office support experience. Strong organisational and time management skills. Excellent attention to detail and accurate record-keeping abilities. Confident using Microsoft Office, particularly Excel and Outlook. Ability to manage multiple tasks and changing priorities effectively.

Experience with document management systems and SharePoint would be advantageous, but training will be given. Ability to work independently and as part of a small, collaborative team. Full training will be provided, including detailed system training and comprehensive process manuals to support all responsibilities within the role. For more information on this role, please apply!