Administrator Posted - Band 4

Job overview

Are you looking for a new office based challenge working for a hardworking enthusiastic and vibrant mental health service?

Would you like to be part of a well functioning team which values the wellbeing of all members of the team and prides itself on being a team people want people want to work for?

We are seeking a part time Administrator to join the team! Based within the Oxfordshire Early Intervention Service (OEIS) office, the post holder will undertake a range of day to day administrative duties including managing records, processing referrals, coordinating meetings, maintaining electronic systems, and supporting communication across the team.

We would love to hear from you should this exciting role appeal to you. Please contact Cynthia Wakonyo (Performance & Administration Manager) if you have any questions regarding this post.

• Be responsible for providing an efficient administrative/secretarial service to the OEIS team
• Be a contact and channel of communication between users of the service and the team, maintaining a professional but sympathetic manner.
• Taking minutes of meetings.
• Deal appropriately with sensitive and confidential information from the clinical team using initiative to direct appropriately.
• Provide reception cover
• Provide ad hoc, flexible, and focussed admin support to the team as required, ensuring that the office is stocked with relevant forms and stationery to ensure a smooth-running office.

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity  will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

• Level 3 admin qualification

• Experience of working within the NHS

• Experience of using spreadsheets

• Experience of using Microsoft Office

• Experience of using database systems

• Experience of using RIO and/or TOBI

Admin4

JDPS (PDF, 760.5KB)

Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)