Selection Administrator Education & Scholarships England, United Kingdom

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• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more .org.

The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection administrator who will provide administrative support to ensure effective delivery of all selection processes for the funding opportunities under the Education & Scholarships Programme. The postholder will manage applicant and assessor communications, maintain accurate tracking and documentation, and contribute to high-quality evaluation and quality assurance checks.

• Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews.
• Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test.
• Draft and send mail-merged communications to applicants via the application platform.
• Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors.
• Monitor assessor review progress during application review windows.
• Support administration of meetings for applicants and assessors.
• Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines.
• Track completion of required agreements and policies for shortlisted applicants.
• Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees.
• Create profiles and maintain accurate records for shortlisted candidates.
• Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications.
• Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.

• Proven administration experience in a busy team, delivering high-volume output to deadlines
• Exceptionally organised
• Excellent attention to detail
• Experience using databases, able to reliably and accurately check and enter data
• Technically proficient – confident learning new systems; excellent MS Office skills
• Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email
• Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data

• Experience working with international stakeholders across time zones
• Experience working with under 18s
• Experience working in selection or admissions
• Experience with Airtable software and application platforms
• Understanding of the University of Oxford

• Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase…