Performing Arts Administrator Job Oxford area,England UK,Administrative/Clerical

Performing Arts Administrator Full-time and term-time (20 additional days)
Starting September/October 2026

Executive Summary

We are seeking an experienced Performing Arts Administrator who will have a vital role in the day-to-day running of a busy Performing Arts Faculty. They will be based in the Music department, but will additionally oversee the peripatetic administration for the Drama and Dance departments.

The successful candidate will be a member of the Performing Arts team and will report directly to the Head of Performing Arts.

The Performing Arts Department

The Performing Arts Faculty consists of 7 academic teaching staff and over 30 peripatetic staff, and is a vibrant, happy environment. The uptake for peripatetic tuition is high, as is the number of performances and events throughout the year. The Drama department is at the heart of the school, with a purpose-built theatre and teaching spaces; the Dance department has an excellent studio, and some additional teaching spaces.

The Music school is a stand-alone building with practice rooms, rehearsal spaces and a recording studio. The Music office is home to the Performing Arts Administrator, the Technical Manager and the Music Graduate Assistant.

Role Description We are seeking a Performing Arts Administrator, with particular responsibility for overseeing timetabling, peripatetic lessons and examinations. This is a full- time, permanent, term-time position, (plus 10 days per annum) starting September/October 2026.

Key Responsibilities

To be the first point of contact in the faculty, dealing with queries and concerns with regard to peripatetic dance, speech & drama and instrumental lessons.
To maintain accurate attendance registers, timetable changes, management of pupil lists, working closely with the Bursary regarding charges for peripatetic staff tuition and pupil fees.
To make formal arrangements with parents for the commencement and termination of peripatetic lessons, and for the loan of school instruments and equipment.
To coordinate exams for instrumental, dance and speech & drama students, including entries, fees, dates, administration on the day, and liaising with the school’s calendar team.
To maintain databases, accurate accounts and detailed administrative records in a timely manner, including the registration of ensembles, groups and lessons.
To manage the faculty room bookings for rehearsals and exams, and external requests; to assist with physical aspects of setting up rooms and equipment.
To ensure department equipment, instruments, sheet music and teaching materials are well maintained; processing music orders for the senior and prep school, including pupil recharge.
To manage concerts, performances, and productions in school, occasionally in the evening (a flexible approach to working hours), assisting with the practical arrangements front of house or backstage.
To coordinate external events and trips for all three departments, liaising with the EVEC, completing trip paperwork, booking transport, arranging catering.
To assist the administration of the Saturday Academies provision within the School.

Person Specification Qualifications and Experience

Essential

experience showing a strong grounding in administrative skills and customer service
experience showing initiative, resourcefulness and the ability to thrive in a busy environment where multi-tasking is essential
experience of process driven environments and the need for high levels of accuracy and diplomacy

Desirable

knowledge of UK independent schooling

Personal Attributes and Skills

A professional and supportive attitude and ability to work well in a large team
Highly accurate in administrative tasks (databases, accounts and records) and excellent working knowledge of Google…