Ground School Training Administrator Job Oxford area,England UK,Administrative/Clerical

Ground School Training Administrator

Final date to receive applications: 9 October 2026

Department: Ground Training

Employment Type: Full Time

Location: Oxford Campus

Reporting To: CTKI

Compensation: £27,000 / year

Description

ROLE OVERVIEW

This is a key administrative role supporting the smooth and compliant delivery of CAA and EASA examinations at our Oxford Campus.

Working closely with the CTKI and DCTKI, you will take responsibility for coordinating the administration of our ATPL examinations, ensuring that student information, examination bookings, results and associated records are accurate, organised and managed in accordance with the relevant National Authority requirements.

You will be a central point of contact for students, external candidates, invigilators, degree course providers and internal teams throughout the examination process. With approximately three examination weeks each month, this is a busy and varied role that requires excellent organisation, attention to detail and the ability to manage multiple deadlines.

The role reports to the DCTKI/CTKI on a day‑to‑day basis, with regular oversight from the CTKI and responsibility for providing relevant examination information and reporting to the wider business.

This is a full‑time role working 37.5 hours per week, based at our Oxford Campus.

OUR CULTURE

At Leading Edge Aviation, our Vision, Mission and Values guide everything that we do. The People & Recruitment Advisor is expected to maintain the highest levels of professionalism, compliance and integrity. This role requires flexibility and a collaborative mindset to contribute to our vision of excellence in everything that we do.

ROLE DUTIES

To request student data on first arrival and upload appropriate documentation
To prepare exam and student information in MS Excel & Word with approx. 3 exam weeks per calendar month.
To plan and book ATPL CAA & EASA exams in a timely manner using MS word as well as CAA software in strict accordance with the National Authority Policies and Procedures.
Keep this information safe, organised and up to date, using checklists to keep track.
To report any discrepancies to the CTKI/DCTKI immediately.
To keep financial records of the exams and report them to the business and request exam fees in a timely manner.
Book in EASA invigilators to ensure adequate coverage.
Work with both CAA & EASA invigilators and support them during the exam week.
Receive, send out and record all exam results.
To sit in the exam admin office for the duration of the EASA exams
Update exam workbooks as required
Work with the Degree Course providers about student progress
Work with external candidates who are sitting at LEA.

CORE COMPETENCIES

An experienced administrator, with excellent I.T skills, and be proficient in the full use of Microsoft Suite
Strong organisational skills
Excellent written and verbal communication skills with a positive and enthusiastic personality and outlook
A can-do attitude with the willingness to go the extra mile for the Customer
The ability to remain calm.
An understanding of GDPR
The ability to prioritise workload.

We knowa great team member is more than a checklist. If you have the skills, passion, and commitment to make a difference,we’dlike to hear from you, even if youdon’tmeet every listed requirement.

WHAT WE OFFER

Salary of £27,000 per annum, depending on experience, reviewed annually
Commitment to your personal and professional development
Generous holiday entitlement of 25 days, which increases with service, plus public holidays
An Airspace day for wellbeing and what is important to you
Enhanced sick pay and leave
Pension scheme with enhanced employer contributions
Life assurance scheme of 2x your annual salary
Critical illness cover
Access to our Individual Assistance Program and lifestyle discounts.
Cycle to work scheme
Free on-site parking
Employee referral scheme