Accounts Assistant

Location: Oxford

Job type: Part-time / Permanent

Salary: £30-33k pro rata, depending on experience

Working pattern: Office based, with flexible hours to be agreed

We are a small,independent and growing Oxford restaurant group, including The Perch Inn Binsey, Mamma Mia Summertown and Mamma Mia Jericho, with an exciting newopening planned for early 2027.

We're looking for a highly organised, reliable and approachable Finance, HR & Administration Coordinator to support the day-to-day running of our business.

This is a varied,hands-on role combining financial administration, HR and payroll support, and general business coordination across our restaurants. You'll work closely withour management team, helping to ensure that essential processes run smoothly, records are accurate and deadlines are met.

There is genuineopportunity to learn, develop and take on additional responsibility as thegroup continues to grow. The role would particularly suit someone with aback ground in accounts or office administration, perhaps working towards AATLevel 3 or an equivalent qualification.

• Processand reconcile supplier invoices, statements and payments, resolving discrepancies and maintaining accurate records.
• Assist with weekly sales reconciliations, bank reconciliations and routine bookkeepingprocesses.
• Preparesales invoices, monitor outstanding payments and respond to supplier queries.
• Support monthly financial reporting, inter company transactions and payment preparation.
• Maintain accurate financial records using Sage, spreadsheets and other business systems.

• Maintain employee records and support onboarding, leavers, contracts and Right to Workcompliance.
• Collate and check staff hours, holidays, sickness and other information required for payroll.
• Maintain our HR system and coordinate information with payroll providers.
• Support recruitment administration, appraisals and other routine HR processes.
• Assist restaurant managers and employees with general HR and payroll queries.

• Maintain organised records of contracts, insurance, utilities and other business documentation.
• Coordinate Health & Safety records, training, compliance checks and important renewal dates.
• Support the management team with general administration, supplier enquiries and officecoordination.
• Assist with administrative preparations for our new restaurant opening.

We're looking for someone who is organised, dependable and comfortable managing a variety of responsibilities in a busy environment.

You’ll ideally have:

• Previous experience in accounts, finance or office administration.
• Experience working with invoices, reconciliations, bookkeeping or similar financial processes.
• Good numerical skills, excellent attention to detail and confidence usingspreadsheets.
• An understanding of basic HR and payroll administration, or a willingness tolearn.
• Strong communication skills and the ability to work independently and prioritisedeadlines.
• Apractical, proactive approach and the confidence to liaise with managers,employees and suppliers.

Experience in hospitality or a multi-site business, and familiarity with Sage or HR/payroll systems, would be an advantage but isn't essential.

• Avaried role within a friendly, independent Oxford hospitality group.
• Flexible working hours, subject to business requirements.
• Training and genuine opportunities to develop your skills and responsibilities.
• Asupportive, hands-on working environment.
• Restaurantdiscounts and heavily discounted staff lunches.
• 28days' annual leave, including bank holidays (pro rata).