Senior Administrator - Primary School Oxfordshire

Location: Oxford, Oxfordshire
Role: Senior Administrator
Setting: Primary School
Contract: Full-time and permanent
Start Date: To be confirmed

A school runs on people. Great administration helps it thrive.

Behind every successful primary school is a team ensuring that pupils are supported, staff are organised and families receive the information they need. We are seeking a proactive, experienced and highly organised Senior Administrator to join a welcoming primary school in Oxford.

This is an opportunity for someone who enjoys taking ownership, solving problems and keeping busy school operations running smoothly. You will play a central role in the day-to-day life of the school, helping maintain efficient administrative systems while providing a professional, approachable point of contact for parents, staff, pupils and visitors.

The successful candidate will bring initiative, attention to detail and the confidence to manage competing priorities in a fast-paced school environment. If you are an administrator who takes pride in getting things right, supporting colleagues and making a difference behind the scenes, this could be the next step in your career.

As Senior Administrator, you will help ensure that the school's administrative functions operate efficiently, accurately and professionally. Working closely with the Headteacher, senior leadership team and wider staff, you will coordinate essential office processes and help maintain the high standards expected across the school.

• Overseeing day-to-day administrative activities and ensuring office systems run efficiently.

• Managing correspondence, telephone enquiries, emails and general communications.

• Preparing letters, reports, meeting papers, presentations and other school documentation.

• Maintaining accurate filing systems, databases and confidential records.

• Coordinating appointments, meetings, calendars and administrative deadlines.

• Supporting the organisation of school events, trips, meetings and other activities.

• Welcoming parents, carers, visitors and external professionals in a friendly and professional manner.

• Responding to enquiries promptly and directing questions to the appropriate member of staff.

• Communicating information clearly and sensitively, including when dealing with challenging or confidential matters.

• Supporting communication between families, teachers, school leaders and external organisations.

• Helping ensure parents and carers receive accurate and timely information.

• Providing reliable administrative support to the Headteacher and senior leaders.

• Preparing documentation and information for meetings, reviews and school activities.

• Monitoring deadlines, following up outstanding actions and helping ensure priorities are completed.

• Assisting with the maintenance of school policies, procedures and administrative records.

• Identifying opportunities to improve processes and make everyday administration more effective.

• Updating pupil, staff and school information on relevant systems.

• Supporting pupil admissions, transitions and leavers' administration as required.

• Assisting with attendance administration and the recording of relevant information.

• Handling confidential data responsibly and in line with data protection requirements.

• Maintaining organised records to support the school's operational and statutory responsibilities.

• Providing practical support to teachers, support staff and other colleagues.

• Coordinating…