Events Manager

Lady Margaret Hall – a vibrant constituent college of the University of Oxford – is looking for two Events Managers to join the College’s enthusiastic and hard-working Conference team.

• Planning and implementing commercial events, as well as certain agreed high-profile internal events, to meet agreed annual targets, and ensuring that events are safe and meet or exceed customer expectations.
• Booking and managing events with respect for the pattern of College life and optimising the use of College resources.
• Establishing and maintaining strong relationships with customers, working closely with them throughout the event planning process to understand their needs, to ensure a positive and memorable experience.
• Liaising with other teams within LMH to ensure that they are accurately and thoroughly briefed on delivery requirements and able to implement the event.
• Ensuring that all Conference deliverables such as signage, room preparation and AV requirements are delivered to the agreed standards.
• Managing event charges and delivery costs to ensure that the event meets profitability targets.
• Creating event documentation to maintain a clear record of the event status, including ensuring that the KX bookings software is up to date and accurate at all times.
• Producing and administering contracts and invoices, keeping track of event charges and profitability, and working with the Accounts Department to maintain accurate records.

• Customer-focused, with a helpful, friendly and responsive attitude when working with internal and external customers.
• A strong team player, collaborative, hard-working and with a hands‑on approach.
• Efficient and well‑organised, with a good work rate and the ability to manage time effectively.
• Conscientious and accurate, with an eye for detail and the visual presentation of communication materials.
• Adaptable and flexible, comfortable working under pressure, responding to change, and collaborating with other College functions for seamless event execution.
• Excellent English literacy and verbal skills, able to communicate effectively with a wide range of people, both verbally and in writing.
• Numerate with the ability to interpret event requirements and translate them into accurate quotes and contracts, demonstrating knowledge of standard event contract terms and conditions.
• Able to coordinate the various aspects of events, including customer management, scheduling, bookings and logistics.
• Experienced at managing different event formats and styles with an understanding of event planning principles and best practices.
• Good IT and keyboard skills, including a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to confidently use spreadsheets for tasks such as data entry and calculations.
• 37 days holiday (including bank holidays), pro rata for part‑time appointments.
• Option to join a University pension scheme.
• One free meal whilst on duty when the kitchens are open (when the kitchens are closed a meal allowance will be paid).
• Discounted bus/train travel to commute to work or salary‑sacrifice bicycle scheme.
• Employee assistance programme.
• Annual flu jab.
• Regular staff social events.

1 x Permanent; 1 x Fixed Term for one year.

Oxford, OX2 6QA
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The positions will remain open until filled.