Alumni Relations and Programmes Officer

Alumni Relations and Programmes Officer Rhodes House in central Oxford, Hybrid Working (mi n imum of 2 days per wee k in Rhodes House) 18-month c ontract , f ull-time £34, 0 00 - £39, 0 00 per annum We have a great opportunity for a n Alumni Relations and Programmes Officer to join the Rhodes Trust, Oxford. This role will be a crucial part of the Global Programmes and Alumni Engagement team, working closely with the Global Programmes and Alumni Engagement Lead to deliver a suite of Alumni engagement activities, communications and events, fora and programming .

We are looking for the successful candidate to start with us as soon as possible. Role responsibilities Support the planning, design and delivery of the Global Programming portfolio, supporting to deliver keystone initiatives such as reunions, convenings, UK and global Alumni events, and supporting constituencies with less activity, ensuring a proactive calendar of Alumni and public activities Support on the Rhodes Global Forums, suggesting speaker and programme ideas as well as preparing and sending invitations, marketing the event and running briefing calls Support with general administration as requested, particularly regarding the Global Alumni Advisory Board (GAAB) and Lifelong Fellowship and Impact Committee (LFIC) including coordinating meetings, drafting meeting agendas and minutes, printing or sending of presentations, collating of information for reporting, following up on action items and other communication materials as appropriate Support the delivery of the Global Welcome Home Weekend, a residential retreat, across 3-4 different countries in order to integrate recently graduated scholars with the alumni community, and travel as required .

Lead on at least one of these programmes each year Monitor the Alumni and conferences mailboxes and ensure a timely reply to all queries and requests directed to them. Provide appropriate responses to a varied range of enquiries from community, and non-community, members by email, phone, post and in person. Tactfully and diplomatically recognise and quickly resolve any potential issues raised Under the guidance of the Global Programmes and Alumni Engagement Lead, lead on key Alumni engagement initiatives as required , for example the annual Meeting Minds Alumni Dinner or the Scholars Library series Role modelling the Trusts organisational values of commitment, inclusion, belonging, growth and innovation Carrying out any other duties relevant to the role, as requested A deep commitment to the values, ethos and mission of the Rhodes Trust Please see job description for more responsibilities Essential skills, experience and qualifications Experience in event planning and delivery, both in-person and online and/or hybrid Tech-savvy with proven experience with Microsoft packages (Word, Excel, PowerPoint and Outlook) and online event platforms (Zoom, Eventbrite) as well as being willing to learn new platforms.

Experience with customer relationship management platforms (such as Salesforce) is desirable, but the ability to manage data and reports is essential. Excellent administrative skills with an ability to prioritise work and meet tight deadlines Ability to build strong working relationship with immediate colleagues, as well as with external stakeholders Please see job description for more essential criteria Desirable skills and experience:
Previous Alumni Relations experience, or experience working with communities Previous programming experience

Experience with Salesforce Use of email marketing systems (e.g. Mailchimp, Campaign Monitor) About the Rhodes Trust The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanitys challenges.

In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation , the Atlantic Institute , Schmidt Science…