Finance Assistant - Purchase Ledger

The postholder is responsible for the management of the accounts payable functions for the Ethical Property Company (EPC) and The Social Justice and Human Rights Centre (SJC). The Finance Assistant will report to the Finance Manager. Using accounting software Quick Books and Sage Intacct, the Finance Assistant will be responsible for:

• Process all purchase invoices for EPC and SJC within the existing procedures, including coding, posting to the accounting system, obtaining authorization, preparing invoices for payment, creating bank payment files, and sending out remittances.
• Management of the ledger, including allocation of payments, supplier statement reconciliations, and supplier queries.
• Processing credit card statements, reconciling receipts, and checking adherence to travel and expense policy.
• Processing employee expenses, reconciling receipts, and checking adherence to travel and expense policy.
• Dealing with internal queries from colleagues on invoices and payments.
• Filing all purchase ledger paperwork, physically and electronically.

• Posting bank payments and bank receipts on the accounting software.
• Processing petty cash receipts and payments for Head Office and other locations.
• Preparation of purchase ledger payments for approval.
• Filing bank statements and other paperwork.
• Reconciling all bank accounts and petty cash accounts.

• Ad hoc tasks as required by the Finance Director or Finance Manager.
• Continuous review and improvement of internal processes in consultation with colleagues to improve the services we provide to tenants.
• Attending company-wide events such as the staff conference, training, and any other commitments.
• This is a busy, demanding, and responsible role that requires an individual with both customer service and practical skills, and a positive attitude.
• AAT qualified/part qualified or qualified by experience. Study package available for the successful candidate.
• Significant experience in running purchase ledgers and bank reconciliations.
• Ability to act quickly and effectively using their own initiative.
• Meticulous attention to details.
• Good organisational skills and the ability to prioritise work, multi-task, and remain flexible.
• Ability to work under pressure and to tight deadlines.
• Excellent communication skills at all levels.
• To be a team-player, but able to work alone when required.
• To be trustworthy, personable and reliable.
• A commitment to provide a good service to our tenants, suppliers, and colleagues.
• Excellent IT skills, including computerised accounts packages, Microsoft Office, and at least an intermediate level in Excel.
• A commitment to social and environmental issues.

Salary: £22,400 to £24,000 pro rata (FTE £28,000 to £30,000 depending on skills and experience)

Working hours:

30 hours a week, Monday to Friday between 9 am and 5:30 pm, (flexible according to business needs) with an hour for lunch. This is a permanent contract role with a three-month probationary period. The role’s benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays. We offer a company contribution up to 7% to a pension dependant on scheme as well as other benefits.