Payroll Manager

Final date to receive applications: 19 October 2026

Department:
Accounts

Employment Type:

Permanent

Location:

Oxford

Compensation: GBP 47,500 / year

Lady Margaret Hall is a constituent College of the University of Oxford, located in peaceful, spacious gardens beside the University Parks. LMH was founded in 1878 from a passion for learning and for equality, making it possible, for the first time, for women to study ay, the College continues to draw inspiration from this pioneering vision of educating the excluded. Since 1979 LMH has been a co-educational academic community.

Currently we have c.400 undergraduates, c.220 postgraduate students, c.80 academic staff and c.137 support staff. LMH is an 'Investors in People' employer and is the only College in Oxford or Cambridge to have achieved the IIP Platinum award.

Reporting to:
College Accountant

Liaison with:
All LMH staff concerning payroll and pensions issues: all members of the Accounts team, Treasurer, HR Office, Senior Tutor and members of the Academic Office, all departmental managers, HMRC, Pension providers, National Statistics office and College Auditor.

Full responsibility for accurately processing payroll to a deadline each month, including all filings with HMRC and pension providers.

• Maintain and reconcile monthly payroll for support and academic staff. Ensure all information received from departmental heads is accurate for processing.
• Maintenance and security of the payroll system.
• Act as the primary contact for all Payroll and related queries, internal and external
• Action payroll details (bank details, tax codes) for joiners via documents entered on Cintra. Liaise with HR regarding queries. Inform starters of pension options. Action leavers, check holiday, travel loan, cycle scheme etc balances for leavers and action. Action salary sacrifice arrangements, other individual deductions from salary, (including keeping track of deductions such as travel loans and parking). Action changes to terms and conditions of employment and annual salary adjustment figures.
  
  Provide and action the adjusted salary details for academics including annual step increases.
• Implement set up details and changes notified by the employee - pension changes etc.
• Process deductions for the health scheme, holiday purchase scheme, cycle scheme on an annual basis.
• Liaise with Heads of Department to obtain and ensure accurate monthly input to the payroll such as overtime hours, casual worker hours and meal allowances, these are imported via Cintra. Unpaid leave and other adjustments are manually calculated and actioned.
• Obtain details of sickness absence for heads of departments and ensure that company sick pay is applicable.
• Manage all data flows relating to the pension schemes used by the College (eg starters, transfers and leavers). Balance the pension submissions each month and liaise with pension providers on the accuracy of pensionable data. Download reports from USS and upload HR and contributions files monthly. Act as the contact point for member queries relating to these pension schemes and answer queries from the scheme administrators.
  
  Supply information on the three schemes to staff. Complete annual attestation form and annual information on leavers to USS.
• File online and liaise with HMRC with regard to all statutory payroll deductions and adjustments. Ensure that the College complies with the RTI reporting requirements.
• Handle maternity and paternity pay, sick pay in accordance with the College schemes, in addition to statutory requirements
• Provide salary costs to Heads of Department, as required and assist the College Accountant with preparing salary budgets and forecasts.
• Provide the Assistant Accountant with updated information on staff movements to aid with forecasting. Provide the Student Finance Officer with updated details on research and other allowances.
• Run the statutory Pension Auto Enrolment process each month and action pension entrants. Run the automatic re-enrolment process every three years.
• In consultation with the College Accountant/Assistant Accountant, set up and maintain the analysis parameters within the payroll system to facilitate correct processing into the nominal ledger eg. setting up new pay items, departments, nominal ledger codes, funds.
• Prepare the monthly BACS file for salaries and the BACS files for pension, HMRC and AEO payments. Process the monthly NEST payment.
• Prepare the monthly…