Facilities Coordinator

Location: Sandford-on-Thames

Job Title:

Facilities Co-Ordinator

Location:

Littlemore Mental Health Centre, Sandford Road, Littlemore, Oxfordshire, OX4 4XN
- Must be a car driver as may be asked to travel to other sites in case of emergencies across Oxford & Bucks

Hours:

37.5 hours per week Monday – Friday 8.00am – 4.00pm

Trust:
Oxford Health NHS Foundation Trust

Role type:
Temporary with possibility of going permanent depending on performance

Role details

To supervise housekeepers porters in their designated hub including conducting return to work interviews, one to one supervision and local management of work performance.

Duties & responsibilities

* Deal with day-to-day staffing issues whilst escalating any staffing issues requiring more formal approach to Facilities Support Manager

* Provide training in Waste/food/COSHH and H & S as per legislation to ward managers/clinical and ancillary staff.

* Suggest and make recommendations for improvements to existing facilities procedures and developing cleaning schedules.

* Liaise with senior housekeepers on a weekly basis to ensure rotas are adequate to meet the needs of the service and identify any gaps to the Facilities Support Manager.

* Be responsible for identifying any gaps in staffing levels and arrange agency or appropriate cover.

* Be prepared to provide cover for catering provision on the wards in the event of shortage.

* Responsible for managing and recording all domestic and porter mandatory training to include the

* booking and providing of this information to the departmental dashboard.

* Arrange for the Trust and local induction for all new starters within the team

* Responsible for recording the domestic and porter annual leave and sickness

* o be responsible for collating all timesheets in a timely manner and to complete the turnaround document and ensuring accuracy at all times

* To assist staff with any payroll issues

You’ll learn the following whilst working at the trust:

* An in depth understanding of the roles and responsibilities involved in working within the NHS

* Knowledge of the systems used, to effectively complete your role to the highest standard at all times

* A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

* Good communication, administration and organisation skills

* Knowledge of Microsoft Office Packages including Outlook & Teams

* This role will suit someone who is willing to be trained and can be considered for the permanent opportunity

* Ability to liaise with all professionals and staff in a confident, helpful, and effective manner.

* Ability to prioritise own workload.

* Supervisory and facilities experience (desirable but not essential)

As a member of NHS Professionals, you have fantastic benefits:

* Competitive pay rates- work this week, get paid next week

* Essential support when you need it- 24/7 365 days- call us anytime

* Multi locational- work across neighbouring Trusts

* Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone

* Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements

* Training and development opportunities
- Keep up with the essentials and more

* Build holiday allowance for every shift you work- your work life balance is important to us

* Stakeholder pension scheme available- a flexible future for you and yours

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